The Travel Card is the recommended and convenient way to pay for all business travel and entertainment expenses.
- What Is It?
- No Personal Expenses
- Benefits of the Program
- Required Training
- Required Application
- Frequently Asked Questions
- Need Assistance?
What Is It?
The Travel card is to be used only for approved and appropriate business travel and business entertainment expenses. Travel card expenses are automatically paid to the bank, as transactions take place.
AggieExpense expense reconciliation takes place after the payment has been made to the bank. Timely reconciliation is required, in order to avoid any potential tax-reportable income to the traveler.
No Personal Expenses
NO Personal expenses are to be made on the Travel card.
If a personal expense occurs, the cardholder must reconcile the charge in an AggieExpense Report. Use the Expense Type of "Personal or non reimbursable" and submit the report. You will need to pay back the University directly.
To reimburse the University, you will access your UC Davis Banner account where you will see the invoice for the charge appear approximately 10 business days after your expense report has been approved. To process the reimbursement through Banner:
- Log in with your campus user ID and Kerberos passphrase at https://mybill.ucdavis.edu.
- Agree to the consent form.
- Review your balance and select Make Payment from the main page.
Personal credit card and e-checks are accepted methods of payment.
Benefits of the Program
With the automatic payments, there are several benefits to the university and to the cardholder, including:
- Easy Application Process
- No late fees
- No suspended cards due to late fees
- No connection to personal credit
Required Training
Everyone who wishes to participate in the Travel Card program must complete the required 30-minute online Travel Card Corporate Liability Training, available in the UC Learning Center. This training only needs to be completed ONCE (no annual re-take requirement).
- The fiscal officer assigned to the default account assigned to the Travel card will also need to complete the Travel Card Corporate Liability Training. The Campus cardholder application will not allow the cardholder to complete the application until the fiscal officer has completed the training as well.
Required Application
Effective 7/31/23 the card application has moved to AggieExpense. Please visit our page with instructions on how to complete the application.
Need Assistance?
Contact the Card Program Help Desk at cardprogramhelp@ucdavis.edu.