AggieExpense is used by UC Davis employees to document and reconcile travel and entertainment expenses, Procurement Card and Travel Card expenses, and process professional expense reimbursements.
AggieExpense...
- is for employees of UC Davis and UC Davis Health.
- is used to make airline, hotel, and car rental reservations
- is used to submit travel and entertainment (including Travel Card expenses), professional expense reimbursements, and Procurement Card expense reports.
- provides a link to the ConnexUC travel portal.
- provides mobile platform access.
- cannot be accessed by students (who are not also UC Davis employees) or guests. UC Davis employees can use AggieExpense to make travel arrangements for non-UCD travelers on official university business.
Reports are entered in AggieExpense by employees seeking reimbursement, by an employee's designated departmental delegates, or by delegates who prepare expense reports on behalf of visitors and students.
New Employees
If you are a new employee, gaining full access to AggieExpense can take five to ten business days.
Updates to Concur User Interface
Concur, the platform supporting AggieExpense, has released several improvements to the user experience and booking process. Highlights of the changes include:
- Enhanced sustainable travel options, including information on flight emissions, the ability to filter rental car options by emissions, and the ability to filter hotel options by sustainability certifications.
- Changes to how users view the flight matrix, which will now be hidden under the "Matrix" filter as shown above.
- "Best Flights for You" feature, which recommends flights based on your frequent flyer memberships, flight availability and policy.
The changes were implemented on Thursday, Feb. 27, 2025.
Reconciling AggieExpense General Ledger Entries
Learn how to use the Transaction Listing and GLIDE reports in unison to get the General Ledger data you need from AggieExpense.
Need Help?
Our Help Desk is available at expensehelp@ucdavis.edu.