AggieLogistics provides the ability to track inbound and outbound shipments, process gas cylinder rentals and returns, request services from AggieSurplus and Special Services, and more!
AggieLogistics is available to employees at the main Davis campus, Health, and Agricultural and Natural Resources (ANR). This online platform is available to student employees, but not to students who are not also employees.
- Logging In
- Automated System Emails
- Item Tracking
- Special Messenger Request
- Gas Cylinder Rental Tracking and Return
- AggieSurplus and (Special) Services Requests and Excess Surplus Property Form
- Equipment Rental
- Faculty Caps and Gowns Rental
- Document Shred
- Document Storage
- Bulk Mail Request
- Mail Services Request
- Special Order Request
- Future Modules
- Questions?
Logging In
On the AggieLogistics login screen, click the Log In with UC Davis Login button to log in with your UC Davis login and Kerberos passphrase.
- The username and password fields on the login page should not be used, as this will result in an error message.
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If you receive a “Login Failed” message after following the instructions above, please email aggielogistics@ucdavis.edu with a screenshot of the error message for assistance.
Automated System Emails
AggieLogistics alerts customers via automated emails at significant points in the delivery route; for example when an item has arrived at Central Receiving or is delivered to its final destination. The email contains a link to the AggieLogistics portal, where the My Items tile provides additional details on each item and its delivery status.
- If you would prefer to read the email notifications at your convenience, we recommend setting up a rule in Outlook or your chosen email platform to filter the automated emails to a new mailbox. This makes it easier to review the messages whenever you like!
Item Tracking
The first module released in AggieLogistics, Item Tracking, allows customers to check the status of inbound and outbound items, such as packages, mail and freight. This module went LIVE on Monday, March 1, 2021.
Special Messenger Request
This module allows customers to request and track Special Messenger services. This module went LIVE on Tuesday, July 5, 2021.
Gas Cylinder Rental Tracking and Return
These modules allow customers to track current gas cylinders rented by their department, as well as process gas cylinder returns.
These modules went LIVE on Monday, October 4, 2021.
AggieSurplus and Services Request Form and Excess Surplus Property Form
Initiate an AggieSurplus & Services Form in AggieLogistics for the following services:
- Lab/Office Moves
- Recycle/Disposal of Equipment/Office Items
- Freight/Rental Equipment Delivery/Pick-Up
- General Labor
- Furniture Installation/Reconfiguration
- Log in to AggieLogistics.
- Select the AggieSurplus & Services Form tile.
- Fill out the form completely.
- If applicable, attach the AggieSurplus Pick-Up Request Spreadsheet for identifying items for which AggieSurplus services are requested. To make sure your request is processed as quickly as possible, please complete all line items. Areas shaded in grey are for AggieSurplus use only. Include asset numbers, if applicable, and size dimensions, if items are oversized.
- Other documents (e.g., Furniture Design Plans, etc.) can be electronically attached instead of having to be emailed separately.
- Click Submit.
- Your request will then route to the fiscal officer assigned to cited account for approval. After the fiscal officer has approved the request, it will route to AggieSurplus & Services. They will reach out to schedule your request.
- Customers will now have a single point of contact when working with AggieSurplus and Special Services.
System Notifications
- Customer will receive an email confirming the date the job is scheduled.
Checking Status of Requests
Customers can view the progress or recap of their jobs via the My Items tile. You can also search by the specific job number (SSXXXXXX).
The AggieSurplus and Services Form went live in AggieLogistics on Monday, November 8, 2021.
AggieSurplus Excess Surplus Property Form
The AggieSurplus Surplus Property Form is used by departments to request sales of department surplus inventory.
This form is used to sell an item through AggieSurplus that will remain at the department location while being sold. Please consult with AggieSurplus to determine fair market value prior to completing this form. Revenue sharing only occurs when items sell for greater than $250. With the exception of ‘lot sales’, only one item per form should be submitted.
This form went live in AggieLogistics on Thursday, September 7, 2023.
Equipment Rental
This module allows customers to request and track office chair rentals and special event supply rentals. This module went LIVE on Monday, December 20, 2021.
Faculty Caps and Gowns Rental
The form allows for up to 10 individual rentals per form. If more are needed, customers can attach and upload a spreadsheet to the form in AggieLogistics.
This module went LIVE in AggieLogistics on Monday, February 28, 2022.
Document Shred Request
The request form allows departments to request document shredding services in AggieLogistics.
This module went LIVE in AggieLogistics on Thursday, March 31, 2022.
Document Storage
The Document Storage options include two forms and a search function.
- Use the Doc Storage - Account App form to apply for a new document storage account.
- Use the Doc Storage Request form to:
- Check in New Documents
- Check-out Documents Temporarily
- Check back in Documents
- Check-out Documents Permanently
- Request Document Shredding
- Use the Document Storage Search option to search for any documents currently checked in.
This module went LIVE in AggieLogistics on Wednesday, November 16, 2022.
Bulk Mail Request
This option allows you to request Bulk Mail services. You can initiate a Bulk Mail Project or request an estimate using this form.
This module went LIVE in AggieLogistics on Wednesday, November 16, 2022.
Mail Services Request
This form is used to request a new or update an existing mail stop or billing ID, or request a department name change.
This module went LIVE in AggieLogistics on Monday, October 2, 2023.
AggieSupply Special Order Request
This form is used to request the addition of items that are not currently available at the AggieSupply stores.
This module will go LIVE in AggieLogistics in October 2023.
Additional Future Modules to be Released
The following modules will be released at a later time, to be announced.
- Microscope Rental/Repair
Questions?
Please contact aggielogistics@ucdavis.edu, and we will be happy to assist.
This information page will continue to be updated as the system roll-out continues to take place. We appreciate your support and believe that this platform will make your logistics planning and tracking easier and more efficient.