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Travel & Entertainment

When you need to travel or host a business event, the Travel & Entertainment (T&E) resources can guide you through the process.

Before traveling on behalf of the university it is important to familiarize yourself with applicable policies and regulations. All university paid travel, regardless of payment method, is subject to IRS tax laws and UC policies. Failure to follow university policies can result in additional taxable income on your paycheck.

The UC Davis Travel & Entertainment team supports the needs of UC Davis by providing a broad range of services, including expense reimbursement and guidance on policy requirements. 

We develop tools and learning resources for processing travel and entertainment, as well as manage relationships with providers of travel services.

Beginning with Fiscal Year 2021-22 the UC Davis campus joins the UC Davis health system in becoming  fully compliant with the UC Policy and IRS accountable plan regulations.  ALL employee reimbursements will be subject to the 60 calendar day substantiation requirement.  If this requirement is not met (travel reports not submitted in a timely fashion), the amount of the reimbursement will be reported as imputed income.

The new Travel Card Corporate Liability Card program is live!  Learn all about the new program and get answers to your questions!
We strongly recommend that you review your AggieTravel user profile, making sure that either a Work or Home Phone Number (or both) in the Personal Information section is entered.  A missing Phone Number in the employee’s user profile in AggieTravel will result in an inability to complete an airline or other travel reservation.

General Overview

Our Teams:

Travel and Entertainment Quality Assurance Team

The Quality Assurance team is responsible for auditing travel and entertainment reports for accuracy, completeness, and compliance with University of California and UC Davis policies. The team utilizes the AggieTravel Expense Reporting system,  Kuali Financial System (KFS), and FIS Decision Support. The team strives to ensure that all reports are reviewed in a timely manner to meet the needs of university travelers and hosts.

Help Desk and Training Team

The Help Desk and Training team provides customer service to university travelers, hosts, and arrangers related to a wide variety of needs. The team manages the Travel Help Desk ticketing system, provides in-person and online training, and ensures that the website is kept current.   Questions? Contact the Travel Help Desk team (campus or Medical Center in Sacramento)

Card Programs Team

The Card Programs team processes applications and other requests related to the Travel Card. In addition, they manage the UC Davis direct billing program for airfare and local hotels. The team is responsible for reconciling outstanding balances and managing agency feeds.