The UC Davis Travel & Entertainment team supports the needs of UC Davis by providing a broad range of services, including expense reimbursement and guidance on policy requirements.
We develop tools and learning resources for processing travel and entertainment, as well as manage relationships with providers of travel services.
Beginning with Fiscal Year 2021-22 the UC Davis campus joins the UC Davis health system in becoming fully compliant with the UC Policy and IRS accountable plan regulations. ALL employee reimbursements will be subject to the 60 calendar day substantiation requirement. If this requirement is not met (travel reports not submitted in a timely fashion), the amount of the reimbursement will be reported as imputed income.
Travel and Entertainment Quality Assurance Team
The Quality Assurance team is responsible for auditing travel and entertainment reports for accuracy, completeness, and compliance with University of California and UC Davis policies. The team utilizes the AggieTravel Expense Reporting system, Kuali Financial System (KFS), and FIS Decision Support. The team strives to ensure that all reports are reviewed in a timely manner to meet the needs of university travelers and hosts.
Help Desk and Training Team
The Help Desk and Training team provides customer service to university travelers, hosts, and arrangers related to a wide variety of needs. The team manages the Travel Help Desk ticketing system, provides in-person and online training, and ensures that the website is kept current. Questions? Contact the Travel Help Desk team (campus or Medical Center in Sacramento)
Card Programs Team
The Card Programs team processes applications and other requests related to the Travel Card. In addition, they manage the UC Davis direct billing program for airfare and local hotels. The team is responsible for reconciling outstanding balances and managing agency feeds.