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Travel & Entertainment

inside an airplane

When you need to travel or host a business event, the Travel & Entertainment (T&E) resources can guide you through the process. Here, you’ll find policies and programs to help you maximize use of the university travel agreements available to you.

The new Travel Card Corporate Liability Card program is going live, starting in February 2021Learn all about the new program and get answers to your questions!

COVID-19 Travel Advisories: Refer to our Coronavirus (COVID-19) information page for the latest information.

New Online Travel Training Now Available! Introduction to Travel at UC Davis covers travel policy, procedure, airline reservations, lodging, and car rentals, as well as AggieTravel and the Travel card.  The 45-minute training is recommended for anyone who travels on behalf of UC Davis or manages university travel for their department.

Before traveling on behalf of the university it is important to familiarize yourself with applicable policies and regulations. All university paid travel, regardless of payment method, is subject to IRS tax laws and UC policies. Failure to follow university policies can result in additional taxable income on your paycheck.

The UC Davis Travel & Entertainment team supports the needs of UC Davis by providing a broad range of services, including expense reimbursement and guidance on policy requirements. 

We develop tools and learning resources for processing travel and entertainment, as well as manage relationships with providers of travel services.

Please note: Expenses incurred on behalf of a fiscal officer may not be charged to accounts for which that fiscal officer is responsible, without additional approval by a more senior financial official within the department, college or division.

General Overview

Our Teams:

Travel and Entertainment Quality Assurance Team

The Quality Assurance team is responsible for auditing travel and entertainment reports for accuracy, completeness, and compliance with University of California and UC Davis policies. The team utilizes the AggieTravel Expense Reporting system,  Kuali Financial System (KFS), and FIS Decision Support. The team strives to ensure that all reports are reviewed in a timely manner to meet the needs of university travelers and hosts.

Help Desk and Training Team

The Help Desk and Training team provides customer service to university travelers, hosts, and arrangers related to a wide variety of needs. The team manages the Travel Help Desk ticketing system, provides in-person and online training, and ensures that the website is kept current.   Questions? Contact the Travel Help Desk team (campus or Medical Center in Sacramento)

Card Programs Team

The Card Programs team processes applications and other requests related to the Travel Card. In addition, they manage the UC Davis direct billing program for airfare and local hotels. The team is responsible for reconciling outstanding balances and managing agency feeds.