We want to ensure that your outbound shipping is as easy and streamlined as possible, while adhering to university policy and federal regulations.
Failure to follow authorized shipping protocols can result in fines, shipping delays, and/or potential loss of university funding. University shipping resources (including the FedEx and AggieShip systems) are for official use only.
Before preparing a shipment, please review each of the items below:
1. What are you shipping?
- Understanding the types of items you are shipping is critical for understanding and following the correct shipping protocol.
- Hazardous materials, dry ice, biological substances, and chemical wastes require training prior to shipping and may also require special licenses and/or permits.
- If you are shipping “questionable” items, we recommend that you contact us at email@example.com before processing the shipment. We can assist with any possible issues before they arise! Questionable items include the following:
Liquids, powders or odor-producing materials
Alcohol (i.e. wine, beer, etc.)
Batteries or equipment with batteries enclosed (i.e. laptop, cell phone, etc.)
2. What type(s) of packaging do the item(s) require?
- It's important to use appropriate packaging, especially if shipping hazardous or temperature-sensitive materials. Correct packaging ensures that items will arrive in the same condition as when they were shipped; it also ensures that personnel handling the items are not exposed to a possible hazardous situation.
- Based on the size and/or weight of the item(s), you may need to use special packaging and/or packing tape.
- FedEx, UPS, and DHL have helpful information on selecting the appropriate type of packaging.
3. Where are you shipping to?
- A complete address must always be entered on the shipping label, including an attention name (if applicable), suite, room, or floor #, or any other information that will ensure that the item reaches the correct destination. Refer to the USPS Addressing Standards Guide for more information and guidance.
- If shipping internationally (countries outside of the United States), there are additional considerations:
4. How soon does it need to arrive?
- What shipping speed will you need? Planning ahead can save significant money for the department and university, as slower shipping speeds are generally less costly.
5. Can you Bundle Items?
- Whenever possible, consider bundling shipments to save money and time, while reducing impact on the environment.
6. How to Process the Shipment?
- If you are shipping domestically (within the US) and not shipping hazardous materials, you can use the FedEx online system for your shipment. This system will generate the necessary shipping labels as well. This is the preferred system to use whenever possible.
- For hazardous material and international shipments, we recommend you refer to the information on the Central Storehouse Ship-Out Program for assistance. Our team will be able to best assist you with any questions you may have.
- A new online shipping option, called AggieShip, will soon be available for your convenience; it will allow you to do the same types of shipments as the FedEx system, but it will also accommodate hazardous and international shipments, and it will provide multiple carrier options (DHL, FedEx, UPS)!
7. Dropping Items Off for Shipping
- You have several options, including:
- Leaving the item(s) for pick up by your UC Davis Mail Services carrier
- Dropping it off in an appropriate mail box (e.g. FedEx box for a FedEx delivery)
- Taking the item to the Mail Services location at 615 Hopkins Road on the west side of the campus (west of Highway 113)
Additional Resources (UC Davis)
- Biological Substances Shipping (UC Davis Safety Services)
- Central Storehouse Ship-Out page: Provides additional background material to assist with many types of shipments.
- FedEx Shipping Tool: Can be used for Domestic, Non-Hazardous Materials Shipments
- AggieShip: Replacement tool for Fed Ex Shipping Tool: Will allow shipments of international and hazardous materials; go-live scheduled for early calendar year 2019.
- Export Resource: firstname.lastname@example.org
- Hazardous Shipping Resource: email@example.com
- System Resource (FedEx and AggieShip): firstname.lastname@example.org
Additional Resources (US Government)
- Centers for Disease Control
- Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES)
- US Department of Agriculture (USDA) Import and Export Information
- US Drug Enforcement Agency (DEA): Controlled Substances
- United States Environmental Protection Agency (EPA); Toxic Substances Control Act
- US Fish & Wildlife Service: Importing and Exporting
- US Nuclear Regulatory Commission (NRC): Imports and Export Information