Procurement Card Versus Travel Card: When to Use?

Not sure whether you can use the Procurement Card or Travel Card for your transaction? The reference table below can help!

NOTE: This table is not an exhaustive list of all expense types. If you have a question on what a card can/cannot be used for, please contact [email protected] for assistance.

Procurement Card	Travel Card
Allowable Expenses Check the e-procurement catalogs in Aggie Enterprise first. If they do not have the item(s) you need, the P-Card can be used for the following: Gift Cards (if not available in Aggie Enterprise) Published Materials/Books CDs/DVDs Office Furniture (up to $500.00) Utility Payments Conference Registration (only if no travel involved, e.g., online or virtual conference) Memberships Food for Research Purposes (NOT catering or entertainment purposes) Repairs or services citing a Purchase Agreement or Purchase Order	Allowable Expenses Travel: Lodging, Airfare, Car Rentals Entertainment: Food/Catering related to Allowable Entertainment Events Conference Registration
Procurement Card Unallowable Expenses Capital Assets (purchases can be made in e-procurement catalogs in Aggie Enterprise) Food related to Entertainment Event Postage Stamps/Mail Services (available in AggieSupply catalog, Mail Services in Aggie Enterprise) Repairs or services NOT citing a Purchase Agreement or Purchase Order Travel (use Travel Card) Entertainment (use Travel Card) Software (unless purchase is against an existing university software purchasing agreement)	Travel Card Unallowable Expenses Non-Travel and Entertainment Related Expenses

Procurement Card

Travel Card

Allowable Expenses

Check the e-procurement catalogs in Aggie Enterprise first. If they do not have the item(s) you need, the P-Card can be used for the following:
- Gift Cards (if not available in Aggie Enterprise)
- Published Materials/Books
- CDs/DVDs
- Office Furniture (up to $500.00)
Utility Payments
Conference Registration (only if no travel involved, e.g., online or virtual conference)
Memberships
Food for Research Purposes (NOT catering or entertainment purposes)
Repairs or services citing a Purchase Agreement or Purchase Order

Allowable Expenses

Travel: Lodging, Airfare, Car Rentals
Entertainment: Food/Catering related to Allowable Entertainment Events
Conference Registration

Procurement Card

Unallowable Expenses

Capital Assets (purchases can be made in e-procurement catalogs in Aggie Enterprise)
Food related to Entertainment Event
Postage Stamps/Mail Services (available in AggieSupply catalog, Mail Services in Aggie Enterprise)
Repairs or services NOT citing a Purchase Agreement or Purchase Order
Travel (use Travel Card)
Entertainment (use Travel Card)
Software (unless purchase is against an existing university software purchasing agreement)

Travel Card

Unallowable Expenses

Non-Travel and Entertainment Related Expenses