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Relocations

highway stretching to the distance

Eligibility for relocation reimbursement is based on many factors. Please contact your department to determine whether your expenses will be covered. 

UC’s Moving & Relocation Expense Reimbursements Policy Summary (PDF)

Definitions

  • House Hunting: Expenses related to a pre-move trip to the new location in order to find permanent housing. All expenses will be reported as taxable income.

  • Relocation: Expenses related to moving your primary residence to the new location. Includes packing, shipping, unpacking, and transportation costs.

  • Relocation Allowance: Funds provided as part of a hiring agreement. These monies are not reimbursed through AggieTravel—they are processed through Payroll.

  • Temporary Lodging: Expenses for living in the new location while waiting on permanent housing. Limited to 30 days in most cases.

Please note that not all of the above will be reimbursable in all cases. Please confirm with your department what expenses are allowed in your case, if any.


What's Allowed

Please note: The G‐13, Policy and Regulations Governing Moving and Relocation supersedes any interpretation of the summary provided below.

Below is a summary of moving expenses that are eligible for reimbursement:

  • Packing, transporting, and unpacking 
  • Insurance while in transit
  • Storage costs
  • Move of two personal motor vehicles
  • Family travel expenses
  • Temporary lodging

What's Not Allowed

Please note: The G‐13, Policy and Regulations Governing Moving and Relocation supersedes any interpretation of the summary provided below.

Below is a summary of moving expenses that are not eligible for reimbursement:

  • Assembly and disassembly of unusual items
  • Transport of non-domesticated animals
  • Costs of kenneling any pets
  • Motorized recreational vehicles
  • Canned, frozen, or bulk foodstuffs
  • Building supplies, farm equipment, and firewood
  • Plants