Travel Cash Advances

Cash advances are travel-related payments made before a trip begins. They should be used sparingly.

Cash advances are allowed when the travel requires special handling, such as foreign travel, group travel for athletics, bowl games, student groups, etc.   

Instant Card is Preferred Whenever Possible

Use the Instant Card in lieu of requesting a cash advance whenever possible.  The Instant Card allows non-employee guest travelers and university employees traveling infrequently to use the virtual card for all official travel-related expenses.

Travel Card Cash Advance

If necessary, employees that have a UC Travel Card can get a cash advance directly from any major bank's ATM with their associated PIN. 

There is a 2.5% or $2 minimum/$10 maximum fee for each cash advance. The cash advance limit is 20% of the card limit. Advance limits can be increased upon request.  

Cash Advance Request in AggieExpense

See the online instructions for processing a cash advance request.

Cash Advance Reconciliation

See the online instructions.