To be considered entertainment, an event should have a guest-host relationship. Official guests attend an event, at the invitation of a UC Davis host, for a valid business purpose.
December 2019 Update: New 30-minute Entertainment Online Training is now available! Whether your department is hosting a conference, workshop, or catering a large event, this training will assist you in making appropriate decisions.
(meeting must have at least one UC Davis employee present)
- Visitors and guests
- Faculty/student/staff meetings
- Research/events–foreign countries
Please note: When two or more employees choose to dine together in order to continue business, or when a meeting can be scheduled during regular working hours, reimbursement for the meal is not allowed.
- Hosting a conference
- Donor fundraising meetings
- Prospective donor and/or spouse (requires additional approval)
- Chancellor convocations & events
- Show tickets provided to prospective donors, employees, or student appointees in connection with an entertainment event (requires additional approval)
- Athletic team activities (in accordance with NCAA rules)
- Student orientations
- Student commencements
- Academic research events
- Continuing education programs
- Prospective student athletes and student scholars
- Prospective faculty and other specialized positions
- Employee is required to be on site in connection with a university business purpose
- Meals provided to volunteers and research subjects (clinical trials)
Morale Building Expenses
- Team building events
- Retirement events (at least five years of service)
Meals provided to a spouse, domestic partner, or other partner requires additional approval
University of California Business and Finance Bulletin 79 (UCOP BUS-79) is the policy that applies to Entertainment expenses. Referring to the policy while planning events will aid in processing transactions for business meetings, recruitment events, or student programs efficiently.