Successful Invoicing

Invoices for UC Davis Purchase Orders should be submitted at or after the time goods or services are delivered.

Format: One Invoice or Credit Memo per PDF

  • Each Invoice or Credit Memo is to be in a separate PDF, or it will not be accepted by our automated system.
  • One email message can include multiple invoice PDFs, but only one invoice per PDF is acceptable.

What to Include on Invoice/Credit Memo?

Each of the following is required:

  • Complete Description of Goods or Services Furnished
  • UC Davis Purchase Order Number
  • Quantity
  • Unit Price
  • Total Price
  • Payment Terms
  • Remit-to Address

Where to Send Invoice/Credit Memo?

  • Email them to the UC Davis central invoicing email address, invoicing@ucdavis.edu
  • Invoices and Credit Memos are not to be emailed to individual departments.

Questions?

NOTE: UC Davis utilizes Oracle's Intelligent Document Recognition (IDR) solution. Questions on invoicing should be directed to aphelp@ucdavis.edu