Travel Help & Resources
Travel Agency Contacts
BCD Travel Itinerary Site
The Travel Itinerary Site offers BCD Travelers access to travel related documents for current and previous trips in one convenient site.
Obtaining a Comparison Quote
- Determine your official business dates and destination(s) based on your work-related itinerary.
- Identify any personal travel that you plan to add (extra days, stopovers, etc.).
- Using AggieExpense, search for airfare as if personal travel days are not included for business-only travel dates.
- Take a screenshot showing the lowest available airfare for the same business dates and destinations.
- Ensure the screenshot includes: flight details, dates, total cost, and is date/time stamped to demonstrate the quote was obtained before, or at the time of, booking airfare containing personal travel dates.
- Once you have the comparison quote, proceed to book your combined business/personal travel.
- Attach the quote and the airfare receipt to your reimbursement request when submitting travel expenses.
- Remember, you will only be reimbursed up to the cost of the business-only airfare.
FAQ
Travel and Entertainment Help Desk
Hours: Monday - Friday, 8am-5pm
Davis Campus
Email Us (expensehelp@ucdavis.edu) or scroll to the bottom of this page to fill out the Help Request form
Virtual Office Hours (On Zoom) - These include a breakout room for AggieExpense and Travel Questions:
- Tuesdays and Thursdays 11am-12pm: Aggie Enterprise Office Hours
- Wednesdays 10am-10:45am: Aggie Enterprise Office Hours (with the Finance Team and SCM)
Physical Address: 1441 Research Park Drive, Suite 172; Davis, CA 95618
UC Davis Health, Sacramento Campus
Email Us (aggieexpense@health.ucdavis.edu) or scroll to the bottom of the page to fill out the Help Request form
Address: 10850 White Rock Road, Rancho Cordova, CA 95670
Phone: 916-734-9090
Travel User Group
The Travel User Group provides a campus forum for information sharing, planning, identification of needs, and collaborative assessment of the business processes that supports travel and entertainment reservation, booking, and expense reporting through the AggieExpense System.
Participation
To participate on the Travel User Group please complete the online request form.