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HOW TO: Buy

Purchasing methods vary, based on what types of goods or services you are purchasing. The information below can help you get started!

Make sure you review the General Guidelines first before making any purchase. 

For a more comprehensive list, visit "How Do I Buy?"

Note: The Automatic Purchase Order limit has increased to $9,999.99. Read more here.

Purchase

Process

Most Goods AggieBuy should always be your first stop for purchasing most goods; there is no ordering dollar limit when using AggieBuy.  If the item is not available in AggieBuy, a Procurement Card may be appropriate in some cases.
Controlled Substances KFS Requisition - Strict federal regulations require specific purchasing and receiving protocols be followed for controlled substances. These purchases are to be processed in the Kuali Financial System (KFS) on a Requisition (REQS) document.
DNA Sequencing and Oligo Synthesis

Several options are available:

  • UC Davis DNA Sequencing Services in College of Biological Sciences:  In-house DNA sequencing options are available for campus departments. 
  • AggieBuy:  Multiple suppliers in AggieBuy have oligos and primer synthesis options available, including Eurofins Genomics, Thermofisher, Millipore Sigma, and Horizon Dharmacon.
Duo Tokens

The campus has approved the following tokens for use with Duo at UC Davis:

  • Duo Digipass GO 6 token, for faculty or staff
  • SurePassID SP-HOTP keyfob token, for staff
    • NOTE: Faculty can use the SurePassID tokens now with the understanding that UC Davis has not yet verified that these tokens will work in ALL settings instructors routinely encounter. Faculty volunteers are testing the tokens this academic quarter.

NOTE: The campus will have guidance concerning Duo tokens for students later this spring.

To buy Duo Digipass GO 6 tokens in bulk:

  • Go to the UC Davis Stores main Davis campus location in person, or
  • Order through the Stores’ AggieBuy catalog:
    • Log in to AggieBuy at https://aggiebuy.ucdavis.edu
    •  From the AggieBuy Dashboard/Home page, enter either “DUO” or “2046355” in the Product Search field. It will be the first item returned.
    • Add the desired quantity to your cart.
    • Follow standard AggieBuy procedures to complete your purchase.

 

To buy SurePassID SP-HOTP keyfob tokens in bulk:

  1. Log in to AggieBuy, https://aggiebuy.ucdavis.edu/
  2. Click the Amazon sticker in the Punch-out suppliers section from the AggieBuy Dashboard/Home page.
  3. If you have never logged into Amazon Business through AggieBuy, you must first register .
  4. Search for model number SPFE-I30.
  5. Enter the quantity you want.
  6. Check out your cart in Amazon Business by “continuing” without editing through the payment and address screens, and “submitting for approval.” This will transfer the item(s) into your AggieBuy shopping cart for purchase. 
  7. Follow standard AggieBuy procedures to complete your purchase.
Furniture AggieBuy - Office furniture is available in AggieBuy; contact the UC Davis Furniture Program if you need assistance.
Gift Cards AggieBuy - National Gift Card and Amazon have gift cards available in their catalogs.
Light Bulbs

The California Million LED Challenge Program can be used to purchase light bulbs for business and/or personal use.  Follow the instructions below:

  1. Go to the California Million Light Bulb Challenge Purchase Inquiry screen.
  2. Enter your name, university email address, and indicate your affiliation (University of California).
  3. You will then be able to view and/or select the light bulbs you wish to purchase and add them to the online shopping cart.
  4. When checking out your cart, a credit card is the only allowable payment method. We recommend that you use a UC Davis Procurement Card to complete the purchase.

The program also allows UC Davis faculty, staff, students, affiliates, and alumni to purchase bulbs for personal use. Personal purchases can be made using the same steps listed above. University funds are not to be used for personal purchases; you will be required to use your own personal credit card for any personal purchases.

Printing and Copier Services Repro Graphics provides campus printing and copier services, including printer/copier rentals and maintenance.
Radioactive Items KFS Requisition - Process these items in KFS on a Requisition (REQS) document.
Repairs and Services KFS Requisition - Many services require the creation of a KFS Requisition document, along with the necessary supporting documentation indicating the type and length of service being requested.  Some limited repairs and services (under $5K), can be processed on a Procurement Card.
Software and Cloud-Based Services KFS Requisition or Procurement Card - For most software purchases, a university agreement is required to be in place before procurement can take place.  For fully approved agreements, a KFS Requisition can be used, citing the Agreement Number, or a Procurement Card, citing the Agreement Number on the resulting Procurement Card Document (PCDO).
Tax-Free Alcohol, UC Davis Service Awards, Compressed Gas Rentals UCD Buy is your current source for these items. They will eventually be included in the AggieBuy catalogs.
Used Equipment and Supplies AggieSurplus is your campus resource for purchasing used items.
VMCS (former Vet Med Central Services, also known as "UC Davis Scientific Stores") Lab Items The UC Davis Scienitfic Stores catalog (formerly known as "VMCS") is now available in AggieBuy.
KFS Requisition - Required for all items on the Excluded Item List.


Refer to Procurement Help if you need assistance.