Purchasing methods vary, based on what types of goods or services you are purchasing. The information below can help you get started!
Make sure you review the General Guidelines first before making any purchase.
For additional items that may not require a purchase order to be issued, visit "How Do I Pay For?"
Note: The Automatic Purchase Order limit is $9,999.99. Read more here.
|Most Goods||AggieBuy should always be your first stop for purchasing most goods; there is no ordering dollar limit when using AggieBuy. If the item is not available in AggieBuy, a Procurement Card may be appropriate in some cases.|
|Autoclave and Cage Wash Maintenance||KFS Requisition - Cite Agreement A44696 (Getinge)|
|Bottled Water Service||KFS Requisition - DS Waters and Nestle agreements are available|
|Chromatography/Spectrometry||KFS Requisition - Cite Agreement A34243 (Waters)|
|Controlled Substances||KFS Requisition - Strict federal regulations require specific purchasing and receiving protocols be followed for controlled substances. These purchases are to be processed in the Kuali Financial System (KFS) on a Requisition (REQS) document.|
|DNA Sequencing and Oligo Synthesis||
Several options are available:
The campus has approved the following tokens for use with Duo at UC Davis:
NOTE: The campus will have guidance concerning Duo tokens for students later this spring.
To buy Duo Digipass GO 6 tokens in bulk:
To buy SurePassID SP-HOTP keyfob tokens in bulk:
|Fiber Optics/Imaging/Light Sources||KFS Requisition - Cite Agreement A42108 (Thorlabs)|
|Furniture||AggieBuy - Office furniture is available in AggieBuy; contact the UC Davis Furniture Program if you need assistance.|
|Gift Cards||AggieBuy - National Gift Card and Amazon have gift cards available in their catalogs.|
|Incubators/Refrigerators/Freezers||KFS Requisition - Cite Agreement A10061 (Panasonic)|
The California Million LED Challenge Program can be used to purchase light bulbs for business and/or personal use. Follow the instructions below:
The program also allows UC Davis faculty, staff, students, affiliates, and alumni to purchase bulbs for personal use. Personal purchases can be made using the same steps listed above. University funds are not to be used for personal purchases; you will be required to use your own personal credit card for any personal purchases.
|Molecular and Cell Biology||AggieBuy - The Qiagen catalog includes Molecular and Cell Biology items|
|Phone and Video Conferencing||The Zoom campus-wide agreement should be used.|
|Pipet and Liquid Handling Services||Purchases can be made on a KFS Requisition, citing agreement number A37731 for the Mettler Toledo (Rainin) agreement.|
|Pipette Calibration and Maintenance Services||AggieBuy - The Rainin punch-out catalog can be used to schedule pipette calibration and maintenance services.|
|Printing and Copier Services||Repro Graphics provides campus printing and copier services, including printer/copier rentals and maintenance.|
|Radioactive Items||KFS Requisition - Process these items in KFS on a Requisition (REQS) document.|
|Repairs and Services||
KFS Requisition - Many services require the creation of a KFS Requisition document, along with the necessary supporting documentation indicating the type and length of service being requested.
Procurement Card - Some limited repairs and services (under $5K), can be processed on the Procurement Card.
|Software and Cloud-Based Services||KFS Requisition or Procurement Card - For most software purchases, a university agreement is required to be in place before procurement can take place. For fully approved agreements, a KFS Requisition can be used, citing the Agreement Number, or a Procurement Card, citing the Agreement Number on the resulting Procurement Card Document (PCDO).|
|Tax-Free Alcohol, UC Davis Service Awards, Compressed Gas Rentals||
UCD Buy is your current source for these items.
Compressed gases (liquid nitrogen, helium, microbulk) can also be procured on a KFS Requisition, citing one of the following agreements (Praxair and Airgas):
A36042; A10112; A26326; A10016; A10100
|Used Equipment and Supplies||AggieSurplus is your campus resource for purchasing used items.|
|UC Davis Scientific Stores Lab Items||The UC Davis Scientific Stores catalog is available in AggieBuy.|
|KFS Requisition - Required for all items on the Excluded Item List.|
Refer to Procurement Help if you need assistance.