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HOW TO: Buy

Purchasing methods vary, based on what types of goods or services you are purchasing. The information below can help you get started!

Make sure you review the General Guidelines first before making any purchase. 

For a more comprehensive list, visit "How Do I Buy?"

Note: The Automatic Purchase Order limit has increased to $9,999.99. Read more here.

Purchase

Process

Most Goods AggieBuy should always be your first stop for purchasing most goods; there is no ordering dollar limit when using AggieBuy.  If the item is not available in AggieBuy, a Procurement Card may be appropriate in some cases.
Controlled Substances KFS Requisition - Strict federal regulations require specific purchasing and receiving protocols be followed for controlled substances. These purchases are to be processed in the Kuali Financial System (KFS) on a Requisition (REQS) document.
DNA Sequencing and Oligo Synthesis

Several options are available:

  • UC Davis DNA Sequencing Services in College of Biological Sciences:  In-house DNA sequencing options are available for campus departments. 
  • AggieBuy:  Multiple suppliers in AggieBuy have oligos and primer synthesis options available, including Thermofisher, Millipore Sigma, or Horizon Dharmacon.
  • Eurofins Genomics: To use the Eurofins agreement, please complete a Requisition in the Kuali Financial System (KFS), citing agreement number A42573.
Furniture AggieBuy - Office furniture is available in AggieBuy; contact the UC Davis Furniture Program if you need assistance.
Gift Cards AggieBuy - National Gift Card and Amazon have gift cards available in their catalogs.
Light Bulbs

The California Million LED Challenge Program can be used to purchase light bulbs for business and/or personal use.  Follow the instructions below:

  1. Go to the California Million Light Bulb Challenge Purchase Inquiry screen.
  2. Enter your name, university email address, and indicate your affiliation (University of California).
  3. You will then be able to view and/or select the light bulbs you wish to purchase and add them to the online shopping cart.
  4. When checking out your cart, a credit card is the only allowable payment method. We recommend that you use a UC Davis Procurement Card to complete the purchase.

The program also allows UC Davis faculty, staff, students, affiliates, and alumni to purchase bulbs for personal use. Personal purchases can be made using the same steps listed above. University funds are not to be used for personal purchases; you will be required to use your own personal credit card for any personal purchases.

Printing and Copier Services Repro Graphics provides campus printing and copier services, including printer/copier rentals and maintenance.
Radioactive Items KFS Requisition - Process these items in KFS on a Requisition (REQS) document.
Repairs and Services KFS Requisition - Many services require the creation of a KFS Requisition document, along with the necessary supporting documentation indicating the type and length of service being requested.  Some limited repairs and services (under $5K), can be processed on a Procurement Card.
Software and Cloud-Based Services KFS Requisition or Procurement Card - For most software purchases, a university agreement is required to be in place before procurement can take place.  For fully approved agreements, a KFS Requisition can be used, citing the Agreement Number, or a Procurement Card, citing the Agreement Number on the resulting Procurement Card Document (PCDO).
Tax-Free Alcohol, UC Davis Service Awards, Compressed Gas Rentals UCD Buy is your current source for these items. They will eventually be included in the AggieBuy catalogs.
Used Equipment and Supplies AggieSurplus is your campus resource for purchasing used items.
KFS Requisition - Required for all items on the Excluded Item List.


Refer to Procurement Help if you need assistance.