How Do I Process Payment for Different Commodities?
Find the recommended form of payment for various commodities, using the table below.
Please note:
- Supplier agreements requiring a signature, acceptance of point-and-click supplier terms, and/or purchases requiring installation or maintenance must be submitted to Procurement & Contracting Services for review and approval prior to any commitment to the purchase being made.
- There are restrictions regarding the use of payment of state funds for certain categories. Please refer to the State Funds page for more information.
- See the How To Buy page for additional guidance.
| Aggie Enterprise Catalog Requisition | Procurement Card | Aggie Enterprise Non-Catalog Requisition | Payment Request | Travel Card | Other Option | |
| Abstract or journal publication fee | P-Card (Preferred) | Non-Cat Req (Allowed) | ||||
| Advertisements for recruitment, event, or promotion | P-Card (Preferred) | Non-Cat Req (Allowed) | ||||
| Alcohol (consumption) for entertainment events (note prohibition using State Funds) | Travel Card (Preferred) | |||||
| Alcohol for research or lab work (not for consumption) | Cat Req (Preferred) | Non-Cat Req (Allowed) | ||||
| Amazon Web Services | IET AWS catalog (Preferred) | |||||
| Animals | Non-Cat Req (Preferred) | |||||
| Audiovisual equipment & supplies supplies (purchase) | Cat Req (Preferred) | P-Card (Allowed) | Non-Cat Req (Allowed) | |||
| Audiovisual equipment & supplies (rental) | P-Card (Allowed) | Travel Card (Preferred) | ||||
| Award, recognition or prize (for employees/non-employees) | P-Card (Preferred) | Non-Cat Req (Allowed) | Travel Card (Preferred) | |||
| Books, CDs, DVDs, or other published media | Cat Req (Preferred) | P-Card (Allowed) | Non-Cat Req (Allowed) | |||
| Break room supplies, such as cups, cleaning supplies | Cat Req (Preferred) | Non-Cat Req (Allowed) | ||||
| Building repair & alteration | Non-Cat Req (Preferred) | |||||
| Cash advances for travel or entertainment | Travel Card (Preferred) | |||||
Carefully review the instructions for catering before making arrangements. | Non-Cat Req (Preferred) if campus catering service is unavailable | Travel Card (Preferred) if paying for catering service (other than campus catering service) already established on PO | Campus Catering Services-Olive & Vine or Food & Nutrition Services (Required for on-campus catering) | |||
| Cell phone service (no hardware) | P-Card (Allowed) | Payment Request (Allowed) | IET catalog (Preferred) | |||
| Cell phone purchase (with service plan) | P-Card (Allowed) | IET catalog (Preferred) | ||||
| Certifications & exam associated with employment (no travel involved) | P-Card (Preferred) | Payment Request (Allowed) | Travel Card (Preferred) | |||
| Charter (boat, bus, shuttle, plane, etc.) | Non-Cat Req (Preferred) | Travel Card (Preferred) if and only if there is already an established purchasing agreement | ||||
| Computers (desktop, laptop, peripheral) | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Conference calling services | P-Card (Allowed) | UC Davis Zoom Account (Preferred) | ||||
| Conference or Training Registration (employees) | P-Card (Allowed) | Travel Card (Preferred) | ||||
| Conference or Training Registration (guests/students) | P-Card (Preferred) | Travel Card (Allowed) | ||||
| Controlled Substances | Non-Cat Requisition (Required) | |||||
| Copy or print (on campus) | Repro Graphics (Preferred) | |||||
| Copy or print (off campus) | P-Card (Preferred) | |||||
| Employee clothing or uniform | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Entertainment | Payment Request (Allowed) | Travel Card (Preferred) | ||||
| Equipment purchase (standalone capital asset items at or higher than $5k) | Cat Req (Preferred) | Non-Cat Req (Allowed) | ||||
| Equipment repair on equipment not owned by UCD | P-Card (Preferred, if against an existing university agreement) | Non-Cat Req (Allowed) | ||||
| Flower Arrangement (e.g. decor for University function) | Travel Card (Preferred) | |||||
| Flower Arrangement (recognition or sympathy) | P-Card (Preferred) | |||||
| Gasoline (personal car for official university purpose) | AggieExpense w/mileage (Preferred) | |||||
| Gasoline (UC vehicle) | University Fleet Card (Preferred) | |||||
| Gifts (employees) | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Gifts (non employees) | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Gift Cards | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Honoraria (Non-Employee) | Payment Request (Allowed) | Candex (Preferred) | ||||
| Independent Contractor and Consultant | Non-Cat Req (Preferred) | |||||
| Insurance premium or payment | P-Card (Preferred) | Payment Request (Allowed) | ||||
| IT infrastructure (e.g. servers, networking equipment) | Cat Req (Preferred) | P-Card (Allowed) | Non-Cat Req (Allowed) | |||
| License (professional) | P-Card (Preferred) | Payment Request (Allowed) | ||||
| Maintenance service agreement | Non-Cat Req (Preferred) | |||||
| Marketing or promotional material | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Medical supplies to replenish office first aid kit | Cat Req (Preferred) | P-Card (Allowed) | ||||
| Membership dues for a professional or technical organization | P-Card (Allowed) | Payment Request (Allowed) | ||||
| Moving service for an office or lab | Non-Cat Req (Preferred) | |||||
| Office furniture | Cat Req (Preferred) | P-Card (Allowed, but not to exceed $500) | Non-Cat Req (Preferred) | |||
| Offsite lab services (e.g genetic testing) | P-Card (Preferred) | Non-Cat Req (Allowed) | ||||
| Permit (fees) | Payment Request (Preferred) | |||||
| Postage | Cat Req (Preferred, from Mail Services catalog) | |||||
| Post office box rentals | P-Card (Preferred) | |||||
| Precious metal | Non-Cat Req (Preferred) | |||||
| Programmatic event or expense | Non-Cat Req (Allowed, but Required if vendor asks for signed agreement) | Travel Card (Preferred) | ||||
| Public rental spaces | Non-Cat Req (Preferred) | |||||
| Radioactive material | Non-Cat Req (Preferred) | |||||
| Rentals of rooms for entertainment or business meetings | Non-Cat Req (Allowed, but Required if vendor asks for signed agreement) | Travel Card (Preferred) | ||||
| Research Participant compensation (clinical trials or human subject) | Payment Request (Allowed) | Candex (Preferred) | ||||
| Scholarship or fellowship | Payment Request (Preferred) | |||||
| Service requiring a contract | Non-Cat Required (Preferred) | |||||
| Software (off the shelf & digital, no signed license agreement) agreement | Cat Req (Preferred) | Non-Cat Req (Allowed) | ||||
| Software (requiring signed license agreement) | Non-Cat Req (Required) | |||||
| Sponsorship | Non-Cat Req (Preferred) | |||||
| Subscription (professional & technical print or online; journal, periodical, magazine or newspaper) | P-Card (Preferred) | Non-Cat Req (Allowed) | ||||
| Supplies (instructional, office, classroom, custodial, or landscaping) | Cat Req (Preferred) | P-Card (Allowed) | Non-Cat Req (Allowed) | |||
| Temporary labor staffing | Non-Cat Req (Allowed) | Temporary Services (Preferred) | ||||
| Utility bills (water, electric, etc.) | P-Card (Preferred) | Non-Cat Req (Allowed) | Payment Request (Allowed) | |||
| Vehicle lease or purchase | Non-Cat Req (Preferred) | |||||
| Visa international travel | Travel Card (Preferred) | AggieExpense (Allowed) |