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How Do I Buy...

How Do I Buy...

Find the recommended form of payment for different commodities on the table below.

Click on the top row of a column to sort by the different payment methods.

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  1. Vendor agreements requiring a signature, acceptance of point-and-click supplier terms, and/or purchases requiring installation or maintenance must be submitted to Procurement & Contracting Services for review and approval prior to any commitment to purchase being made.
  2. There are restrictions regarding the use of payment of state funds for certain categories. Please refer to the State General Funds site for more information.

Downloadable version of this chart (.pdf)

Categories AggieBuy PCard Purchase Order Disbursement Voucher Travel Card Other
Abstract or journal publication fee   Preferred Allowed      
Advertisements for recruitment, event, or promotion   Preferred Allowed      
Alcohol2         Preferred  
Alcohol for research or lab work (not for consumption) Preferred   Allowed      
Amazon Web Services           Preferred
Animals     Preferred      
Audiovisual equipment & supplies supplies (purchase)   Preferred Allowed      
Audiovisual equipment & supplies (rental)         Preferred  
Award, recognition or prize (for employees)2   Preferred Allowed   Preferred  
Award or prize (for non-employees)2   Preferred Allowed   Preferred  
Cell phone service (no hardware)   Allowed   Allowed   Preferred - IET
Cell phone purchase (with service plan)   Allowed       Preferred - IET
Books, CDs, DVDs, or other published media Preferred Allowed        
Break room supplies, such as coffee, cups, or water Preferred Allowed        
Break room appliances, such as microwaves or coffee maker Preferred   Allowed      
Building repair & alteration     Preferred      
Cash advances for travel or entertainment         Preferred  
Catering services for events1       Allowed Preferred  
Certifications & exam associated with employment (no travel involved)   Preferred   Allowed Preferred  
Charter (boat, bus, shuttle, plane, etc.)     Preferred      
Computers (desktop, laptop, peripheral) Preferred Allowed        
Conference calling services   Preferred        
Conference or Training Registration (employees)   Allowed     Preferred  
Conference or Training Registration (guests/students)   Preferred     Allowed  
Controlled substance     Preferred      
Copy or print (on campus)           Preferred- Repro Graphics
Copy or print (off campus)   Preferred        
Donations to non-profits2       Preferred    
Employee clothing or uniform Preferred Allowed        
Entertainment       Allowed Preferred  
Equipment less than $4999 without a signed agreement Preferred Allowed        
Equipment more than $49991 Preferred   Allowed      
Equipment repair on equipment not owned by UCD1     Preferred      
Flower Arrangement (e.g. decor for University function)         Preferred  
Flower Arrangement (recognition or sympathy)2   Preferred        
Gasoline (personal)           Preferred- AggieTravel w/mileage
Gasoline (UC vehicle)           Preferred- Fleet Card
Gifts (employees)2 Preferred Preferred        
Gifts (non employees)2 Preferred Preferred        
Giftcards2 Preferred          
Honorarium - speaker or lecturer2       Preferred    
Independent Contractor and Consultant     Preferred      
Insurance premium or payment   Preferred   Allowed    
IT infrastructure (e.g. servers, networking equipment) Preferred   Allowed      
License (professional)   Preferred   Allowed    
Maintenance service agreement     Preferred      
Marketing or promotional material Preferred Allowed        
Medical supplies for the office to replenish first aid kits- (e.g. band aids, over the counter medications, antiseptic ointment, etc.)   Preferred        
Membership dues for a professional or technical organization   Allowed   Allowed Preferred  
Moving service for an office or lab     Preferred      
Office furniture & accessories Preferred Allowed        
Offsite lab services (e.g genetic testing)   Preferred Allowed      
Permit (fees)1       Preferred    
Postage (Davis/Campus/Med Center)           Preferred- Mail Services
Postage (remote locations)   Preferred        
Post office box rentals   Preferred        
Precious metal     Preferred      
Programmatic event or expense (also see in Travel & Entertainment)2     Allowed   Preferred  
Public rental spaces     Allowed      
Radioactive material     Preferred      
Rentals of rooms for entertainment or business meetings2         Preferred  
Research Participant compensation (clinical trials or human subject)       Preferred    
Scholarship or fellowship       Preferred    
Service requiring a contract     Preferred      
Software (off the shelf & digital, no signed license agreement) agreement Preferred Allowed        
Software (requiring signed license agreement)     Preferred      
Sponsorship     Preferred      
Subscription (professional & technical print or online; journal, periodical, magazine or newspaper)   Preferred        
Supplies (instructional, office, classroom, custodial, or landscaping) Preferred Allowed Allowed      
Temporary labor staffing     Allowed     Preferred- Temp Services
Utility bills (water, electric, etc.)   Preferred Allowed      
Vehicle lease or purchase     Preferred      
Visa international travel         Preferred Allowed- AggieTravel

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