Buying Services and Repairs

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Service and repair procurement requests are initiated by departments, and unlike goods procurement, generally require approval from a buyer in Procurement and Contracting Services. This additional review helps to ensure proper insurance and liability coverage.

  • The Procurement Services team issues Purchase Orders for the provision of commercially available services.
  • Business and Revenue Contracts issues Purchase Orders for other types of service agreements, including Performance Agreements, Consultant Agreements, Non-Disclosure Agreements, and Equipment Loan Agreements.  

This page describes several areas for which a department requesting the procurement of a service should be aware.

Procuring Services and Repairs

Service Procurement

Service procurement is requested via the non-catalog Requisition in Aggie Enterprise.  Check for any existing agreements for the requested service and if there is an agreement, it can be cited on the Requisition.

The university Procurement Card can also be used for the service, as long as there is an existing university agreement, and the cost does not exceed the card limit of $10K.

See the Services entry on the How to Buy Guide for additional information.

Repair Procurement

Repairs generally follow the same purchasing procedure as those for services.  

  • If there is an existing university agreement for the repair, the repair:
    • can be processed on a university Procurement Card, as long as the repair is under the card purchasing limit of $10K, or the repair
    • can be processed on a non-catalog Requisition in Aggie Enterprise, citing the agreement number.
  • If there is no university agreement for the repair, or there is a university agreement and the cost will exceed $10K, a non-catalog Requisition in Aggie Enterprise is to be processed.
  • See the Repairs entry on the How to Buy Guide for additional information. 

Covered Services

Covered services are those that can be completed by a university employee or organization/department.

UC Davis is committed to bringing in-house all covered services as defined by Article 5 of the University Collective Bargaining Agreement and UC Regents Policy 5402: Regents Policy Generally Prohibiting Contracting for Services. As such, purchasing requests that include covered services will only be allowed sparingly. 

If you believe that you have a need for an outside supplier to perform a service for which this policy applies, contact coveredservices@ucdavis.edu BEFORE proceeding with the creation of a non-catalog Requisition in Aggie Enterprise. 

Prevailing Wage Projects

The university requires all private construction contractors to follow public works law and pay their workers prevailing wages when working on a project funded by a public entity. Learn more about prevailing wage requirements.

Fair Wage

In July 2015, the University of California announced a new minimum wage plan for UC employees: 

  • Guaranteed that by October 2017 UC employees hired to work at least 20 hours a week be paid at least $15 per hour.

  • The plan also requires that contractors doing business with UC guarantee a $15 minimum hourly wage for their workers.

  • The plan includes several measures to ensure contractors comply with the new minimum wage, as well as all federal, state, and UC workplace law and policies, including a telephone hotline for contract workers to report issues, and annual and periodic audits: (855) WAGES-UC

More information is available on the UCOP website.

Transactions Between $10K and $250K

Purchases of goods and services from $10K to $250K are subject to the UC Small Business First Program, with specific purchasing instructions.