The following reports in FIS Decision Support (DS) are helpful for reporting on AggieExpense transactions.
- Department Approvers (318)
- Report Detail (416)
- Outstanding Cash Advances (417)
- Unreconciled Card Expenses (418)
- Report Lookup (419)
- Unreconciled Direct Billing Expenses (421)
We recommend scheduling the queries so that you can get timely information sent directly to your email in box!
Department Approvers (318)
- View the current approver for a given department or employee
- Use this report when making department approver changes
Report Detail (416)
- Search for AggieExpense reports by Report Key
- The Report Key is found in the upper left corner of the report header
- Report will display complete details of the expense report
Outstanding Cash Advances (417)
- Displays outstanding cash advances made via the AggieExpense Request module
- Schedule this query to run monthly for your department
- Review this query monthly
- Reconcile any outstanding cash advances just as soon as the trip concludes
Unreconciled Card Expenses (418)
- Displays outstanding Travel card and P-card transactions
- Schedule this query to monthly for your department
- Review this query monthly
- Reconcile any outstanding Travel card transactions as soon as possible
- Remember – Travel card transactions can be reconciled before the trip even starts.
Report Lookup (419)
Lookup Travel and Entertainment reports by a variety of parameters, including:
- Division
- Department
- Traveler Name or ID
- Report Name
- Report Type
Unreconciled Direct Billing Expenses (421)
- Displays outstanding Preferred Booking Program transactions
- Schedule this query monthly for your department
- Review this query monthly
- Reconcile any outstanding Preferred Booking Program transactions as soon as possible
- Remember – Preferred Booking Program transactions can be reconciled before the trip or event even starts!
If you find a transaction on the 421 that is not showing in AggieExpense, contact expensehelp@ucdavis.edu.