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FIS Decision Support: Travel & Entertainment Reports

The following reports in FIS Decision Support (DS) are very helpful for reporting on AggieTravel and Entertainment transactions.

We recommend scheduling the queries so that you can get timely information sent directly to your email in box!


Department Approvers (318)

  • View the current approver for a given department or employee
  • Use this report when making department approver changes
    • Run the report for the department you wish to change
    • Save the report as a PDF
    • Note the changes on the PDF
    • Submit PDF to travelhelp@ucdavis.edu

Report Detail (416)

  • Search for AggieTravel reports by Report Key
    • The Report Key is found in the upper left corner of the report header
  • Report will display complete details of the expense report

Outstanding Cash Advances (417)

  • Displays outstanding cash advances made via the AggieTravel Request module
    • Schedule this query to run monthly for your department
    • Review this query monthly
    • Reconcile any outstanding cash advances just as soon as the trip concludes

Unreconciled Card Expenses (418)

  • Displays outstanding Travel card transactions
    • Schedule this query to monthly for your department
    • Review this query monthly
    • Reconcile any outstanding Travel card transactions as soon as possible
  • Remember – Travel card transactions can be reconciled before the trip even starts.

Report Lookup (419)

Lookup Travel and Entertainment reports by a variety of parameters, including:

  • Division
  • Department
  • Traveler Name or ID
  • Report Name
  • Report Type

Unreconciled Direct Billing Expenses (421)

  • Displays outstanding Preferred Booking Program transactions
    • Schedule this query monthly for your department
    • Review this query monthly
    • Reconcile any outstanding Preferred Booking Program transactions as soon as possible
  • Remember – Preferred Booking Program transactions can be reconciled before the trip or event even starts!

If you find a transaction on the 421 that is not showing in AggieTravel, contact travelhelp@ucdavis.edu.