Reporting: Travel & Entertainment

The following reports in FIS Decision Support (DS) are helpful for reporting on AggieExpense transactions.

Please note that these FIS Decision Support reports will not be updated after December 2023, but still can be referred to for historical purposes. Refer to the Cognos Reports page and Purchasing and Accounts Payable Reports Knowledge Base Article and AggieDash info page to learn more about reporting for January 2024 and later.

We recommend scheduling the queries so that you can get timely information sent directly to your email in box!


Department Approvers (318)


Report Detail (416)

  • Search for AggieExpense reports by Report Key
    • The Report Key is found in the upper left corner of the report header
  • Report will display complete details of the expense report

Outstanding Cash Advances (417)

  • Displays outstanding cash advances made via the AggieExpense Request module
    • Schedule this query to run monthly for your department
    • Review this query monthly
    • Reconcile any outstanding cash advances just as soon as the trip concludes

Unreconciled Card Expenses (418)

  • Displays outstanding Travel card and P-card transactions
    • Schedule this query to monthly for your department
    • Review this query monthly
    • Reconcile any outstanding Travel card transactions as soon as possible
  • Remember – Travel card transactions can be reconciled before the trip even starts.

Report Lookup (419)

Lookup Travel and Entertainment reports by a variety of parameters, including:

  • Division
  • Department
  • Traveler Name or ID
  • Report Name
  • Report Type

Unreconciled Direct Billing Expenses (421)

  • Displays outstanding Preferred Booking Program transactions
    • Schedule this query monthly for your department
    • Review this query monthly
    • Reconcile any outstanding Preferred Booking Program transactions as soon as possible
  • Remember – Preferred Booking Program transactions can be reconciled before the trip or event even starts!

If you find a transaction on the 421 that is not showing in AggieExpense, contact expensehelp@ucdavis.edu.