To change or update a department approver in AggieTravel, follow the instructions below.
Send the following information to firstname.lastname@example.org:
- Home Department Code (6-digits)
- Current approver and approval type
- New approver and approval type
- Additional supporting information
- HDC: 123456
- Current approvers: CAO Joe Smith, Travel and Dean Jane Smithers, Entertainment
- New approvers: CAO Smitty Jones, Travel and Dean Jane Smithers, Entertainment
- Joe Smith has retired. Smitty Jones will replace Joe as the department travel approver. Smitty Jones' travel reports will route to Dean Jane Smithers for approval.
For a complete list of department approvers, see Decision Support report 318 AggieTravel Department Approvers.
*Please note: after the department approver is changed, all reports in routing must be returned to user and resubmitted.
Temporary Approver Changes
When a department approver is expected to be on extended leave they should add a delegate approver in their AggieTravel profile before departing. If the approver did not add a delegate approver, contact the Travel Help desk for assistance in adding the delegate approver.