Credits issued for University paid charges are returned to the University. Credits issued for personal or non-reimbursable expenses are returned to the cardholder.
How to apply Travel card credits in AggieTravel on the Corporate Liability Card:
- Refunds due to UC Davis
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The credit was received after the Travel card was reconciled.
1. Add credit to an expense report.
2. Change Expense Type to match the original charge.
Include a comment explaining what the credit is for and include any related report keys.
3. Allocate the credit to the chart/account that was used for the original charge.
4. Submit report. - Refund due to traveler
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If a traveler has already paid a personal expense back to the University and a refund is issued, then the credit will go back to the traveler.
1. Add credit to an expense report.
2. Change Expense Type to "Personal or non reimbursable".
Include a comment explaining what the credit is for and include any related report keys.
3. Submit the report.
4. The refund will show in the traveler's Banner account.
5. A check will be issued to the traveler if there are no outstanding personal expenses.