AggieExpense: Reimbursement Methods

When completing the report header, the Reimbursement Method must be selected to indicate how the reimbursement will be delivered. 

 

1. Direct Deposit/Paper Check

All UC Davis staff should enroll in Direct Deposit for Reimbursements.

2. Mail to Department

There are special instances when a traveler needs a paper check delivered to their home department. For travelers who work for more than one department, the check will be mailed to their home department code as defined in UCPath.

3. Mail to Address in Profile

When option 3. Mail to Address in Profile, is selected, the system will pull the address information from the user's AggieExpense - Profile - Expense Information screen. Ensure this information is accurate before submitting a report.

4. Wire Transfer

When a guest traveler requires reimbursement to a foreign bank by wire transfer, a two-step process is required.

  1. Choose option 4. Wire Transfer in the report header.
  2. Complete the Wire Transfer form.

DO NOT ENTER BANK ACCOUNT INFORMATION IN AGGIEEXPENSE.

Once submitted and fully approved, the Quality Assurance processing team will send the expense report to the Accounts Payable Disbursement team. The AP Disbursement team will process the wire transfer.