Travel Card Credits

Credits issued for University paid charges are returned to the University. Credits issued for personal or non-reimbursable expenses are returned to the cardholder.


How to apply Travel card credits in AggieExpense on the Corporate Liability Card:

 
  • Refunds due to UC Davis
  • The credit was received after the Travel card was reconciled. 

    1. Add credit to an expense report.
    2. Change Expense Type to match the original charge.
        Include a comment explaining what the credit is for and include any related report keys.
    3. Allocate the credit to the chart/account that was used for the original charge. 
    4. Submit report.

  • Refund due to traveler
  • If a traveler has already paid a personal expense back to the University and a refund is issued, then the credit will go back to the traveler.

    1. Add credit to an expense report.
    2. Change Expense Type to "Personal or non reimbursable".  
        Include a comment explaining what the credit is for and include any related report keys.  
    3. Submit the report.  
    4. The refund will show in the traveler's Banner account. 
    5. A check will be issued to the traveler if there are no outstanding personal expenses.