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APO Limit Increase 2018

The Automatic Purchase Order (APO) limit is the amount by which a KFS Requisition can be processed and approved without the requirement of Procurement & Contracting Services review and approval. 

The previous APO limit of $4,999.99 was increased to $9,999.99, effective Tuesday 12/4/18.  This change allows for increased efficiencies for lower dollar amount orders and more time for analysis and negotiations for higher-dollar amount transactions by the Procurement & Contracting Services team.

NOTE: UC Davis Procurement Policy 350-10 has also been updated to reflect the new APO limit.

Impacts of the change:


KFS Requisitions under $10,000 No longer route to Procurement & Contracting Services unless a restricted commodity code (such as for a service) is used.
Capital Asset Threshold The Capital Asset threshold of $5,000 is NOT changing.  KFS Requisitions for capital assets between $5,000 and $9,999.99 continue to route to Equipment Management for review/approval but no longer require approval by Procurement & Contracting Services (unless a restricted commodity is included on the KFS Requisition)
New Purchase Agreements Reflect a default APO limit of $9,999.99.
Procurement Card The current default purchasing limit on the P-card is $4,999.99. For select cardholders with a justified need and good history of compliance, their limits can be increased to $9,999.99. Cardholders can request an increase by sending an email to Capital asset purchases are NOT allowed on the P-card, regardless of limits.  Capital asset purchases should continue to be made in AggieBuy or in KFS. 
AggieBuy This change does not impact your AggieBuy ordering, and AggieBuy is still the preferred method of purchasing goods at UC Davis. There is no dollar limit for AggieBuy orders, regardless of whether supplies and capital assets are purchased.  Since AggieBuy catalogs have already been pre-negotiated, routing to Procurement & Contracting Services review/approval only occurs for high-dollar orders ($50,000 and above).

We hope this change will expedite and improve your purchasing processes.  Questions should be directed to the Procurement Help Desk at