Clickable AggieBuy logo image.
Clickable AggieShip logo image.
Clickable AggieTravel logo image.
Clickable AggieSurplus logo image.
AggieSupply logo image.
Clickable icon to contact staff.

Automatic Purchase Order (APO) Limit

The Automatic Purchase Order (APO) limit is the amount by which a KFS Requisition can be processed and approved without the requirement of Procurement & Contracting Services review and approval.

NOTE: Refer to UC Davis Procurement Policy 350-10 for more information.

KFS Requisitions under $10,000 Do not route to Procurement & Contracting Services unless a restricted commodity code (such as for a service) is used.
Capital Asset Threshold The Capital Asset threshold is $5,000.  KFS Requisitions for capital assets between $5,000 and $9,999.99 will route to Equipment Management for review/approval but will not require approval by Procurement & Contracting Services (unless a restricted commodity is included on the KFS Requisition)
Purchase Agreements Reflect a default APO limit of $9,999.99.
Procurement Card The current default purchasing limit on the P-card is $4,999.99 (including tax, shipping and handling). For select cardholders with a justified need and good history of compliance, their limits can be increased to $9,999.99 (including tax, shipping and handling). Cardholders can request an increase by sending an email to pcardhelp@ucdavis.edu. Capital asset purchases are NOT allowed on the P-card, regardless of limits.  Capital asset purchases should continue to be made in AggieBuy or in KFS. 
AggieBuy The APO limit does not impact AggieBuy ordering.  AggieBuy is the preferred method of purchasing goods at UC Davis. There is no dollar limit for AggieBuy orders, regardless of whether supplies and capital assets are purchased.  Since AggieBuy catalogs have already been negotiated, routing to Procurement & Contracting Services review/approval only occurs for high-dollar orders ($50,000 and above).

Questions should be directed to the Procurement Help Desk at procure-help@ucdavis.edu .