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Supplier Pre-Payment

Supplier pre-payments are payments made directly to the supplier through the KFS system before the trip. 

These typically include lodging or other trip deposits in the following circumstances:

  • Should only be processed through KFS when the supplier does not accept Visa.

  • Requires that the payee be setup in KFS as a vendor, which includes submission of a W-9.

  • Process payment using the DV document with the “TEV” payment reason code.

  • Attachments required in KFS include:

    • Signed TEV form, which includes the department approvers signature.

    • Supplier invoice.