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Supplier Pre-Payment

Supplier pre-payments are payments made directly to the supplier through the Kuali Financial System (KFS) before a trip occurs. 

These payments generally include lodging or other trip deposits in the following circumstances:

  • Should only be processed through KFS when the supplier does not accept Visa.

  • Requires that the payee be setup in KFS as a vendor, which includes submission of a W-9.

  • Process payment using the KFS Disbursement Voucher (DV) document with the TEV payment reason code.

  • Attachments required to be attached to your KFS DV document include:

    • Signed TEV form (available on the Forms page), which includes the department approver signature.

    • Supplier invoice.