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Meals & Incidental Expenses

Refer to the information below on UC Davis policies for meal reimbursement and incidentals.


  • Meal reimbursement for Travel under 30 days within the lower 48 states is limited to $62 per day.
  • Meal reimbursement is not a per diem and should only be claimed for the amount of actual expenses incurred (not to exceed $62).
  • There must be an overnight stay to claim meal reimbursement.
  • Alcohol is not permitted when charging the expense to a State or General Fund source.
  • Meals should be purchased using the UC Davis Travel card, whenever possible.
  • All tips for meals are included in the same daily limit.
  • Travelers should not pay for other travelers’ meals, unless part of a designated Group trip
    • Any non-group travel expense paid on behalf of another traveler is subject to exceptional approval before reimbursement can be issued.
    • Exception approval is requested by answering the question, "Expenses for other travelers or spouse/partner?" on the AggieTravel report header.
  • Receipts are not required for meals.
    • Individuals who appear to be treating the meal reimbursement as a Per Diem, and not claiming actuals, may be required to provide receipts.


  • Incidentals include tips and gratuity given to baggage carriers or train porters.
  • Incidentals do not include purchasing of personal items, such as toothbrushes or soap.
  • Incidentals do not include tips for housekeeping, which should be categorized as a lodging expense.
  • The daily limit for meals and incidentals is $62.
  • Receipts are not required for incidentals.