UC Davis policies on meal reimbursement and incidentals
- Meal reimbursement for Travel under 30 days within the lower 48 states is limited to $62 per day.
- See Foreign travel section for information about daily maximum allowances.
- Meal reimbursement is not a per diem and should only be claimed for the amount of actual expenses incurred (not to exceed $62).
- There must be an overnight stay to claim meal reimbursement.
- Alcohol is not permitted when charging the expense to a State or General Fund source.
- Meals should be purchased using the UC Davis Travel card, whenever possible.
- All tips for meals are included in the same daily limit.
- Travelers should not pay for other travelers’ meals, unless part of a designated Group trip
- Any non-group travel expense paid on behalf of another traveler is subject to exceptional approval before reimbursement can be issued.
- Exception approval is requested by answering the question, "Expenses for other travelers or spouse/partner?" on the AggieTravel report header.
- Receipts are not required for meals.
- Individuals who appear to be treating the meal reimbursement as a Per Diem, and not claiming actuals, may be required to provide receipts.
- Incidentals includes tips and gratuity given to baggage carriers or train porters.
- Incidentals does not include purchasing of personal items, such as toothbrushes or soap.
- Incidentals does not include tips for housekeeping, which should be categorized as a lodging expense.
- The daily limit for meals and incidentals is a combined $62.
- Receipts are not required for incidentals.