For more information, click to expand each expense type.
Travel Card Cash Advance and Return
- Travel Card Cash Advance
If you take a cash advance (ATM or bank withdrawal) on your UC Davis Travel Visa card, the expense will import into AggieTravel. Use the Travel Card Cash Advance expense type as the parent expense for the imported charge on your travel report. Then itemize this expense to show how the money was spent.
For example, a traveler may take a $100 cash advance from their travel card to pay for meals throughout their trip. The travel expense report will show the $100 Travel Card Cash Advance as the parent expense type, then the traveler will itemize Meals and Incidental Expenses for each day as appropriate.
This is only one example of how this expense type can be used. There are many other reasons a traveler may need a cash advance. See your department's AggieTravel SuperUser, your business office travel assistant, or contact email@example.com for more information.
- Travel Card Cash Return (Returned to UC)
If a portion of a Travel card cash advance is unused at the end of the trip, there are two ways to reconcile the unused funds.
One option is to use expense type Travel Card Cash Return (Return to UC).
1. The traveler writes a check to UC Regents in the amount of the unused funds. The traveler's business office deposits the check using CashNET. The deposit should credit the department’s account – usually the same one that was used to pay for the trip or event.
2. In AggieTravel, the unused portion of the Travel card cash advance is itemized using expense type Travel Card Cash Return (Return to UC). The expense form will require the CashNET deposit number be entered. Use object code 200R when processing the CashNet deposit.
3. A copy of the CashNET deposit is attached as a receipt.
- Travel Card Cash Return (Traveler to pay U.S. Bank)
Another option is to use expense type Travel Card Cash Return (Traveler to pay U.S. Bank).
1. In AggieTravel, the unused portion of the Travel card cash advance is itemized using expense type Travel Card Cash Return (Traveler to pay U.S. Bank).
2. The amount entered must be remitted by the cardholder to U.S. Bank directly. This amount will be marked automatically as Personal or Non-reimbursable in AggieTravel. The cardholder may pay U.S. Bank by mail, phone, or online. For U.S. Bank contact information, visit Contact U.S. Bank.