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AggieTravel: Preferred Booking Program Imported Expenses

This page provides descriptions of the AggieTravel expense types associated with the Preferred Booking Program.

Visit the Preferred Booking Program page for an overview of how the program works.


 

  • Preferred Booking Program Imported Expense
  • Receipts are always required.

    Preferred Booking Program Imported Expense is automatically used with direct billed expenses imported into AggieTravel. This is not an expense type that should be selected for Travel card or out of pocket transactions.

    All Preferred Booking Program  Imported Expenses require itemization to update the actual date of the expense and to clarify the expense type, i.e. Preferred Booking Program  Hotel, Preferred Booking Program  Airfare, Preferred Booking Program Entertainment, etc.

  • Preferred Booking Program Airfare
  • When airfare is purchased through AggieTravel or through one of our other Preferred Booking Program  partners, the ticket and any associated fees will import into AggieTravel. 

    Object Codes:
    2040 - in-state airfare
    2240 - out-of-state airfare
    2940 - foreign airfare 

  • Preferred Booking Program UC Davis Catering
  • When hosting an official UC Davis business event, Olive & Vine will utilize the Preferred Booking Program billing option. Itemize the expense to indicate the type of entertainment expense:

    Preferred Booking Program Entertainment Meal, 10 or Less Guests
    When hosting a University Entertainment event for 10 or fewer guests, use this expense type to reconcile the cost of a meal.

    Preferred Booking Program Entertainment Meal, Over 10 Guests
    When hosting a University Entertainment event for over 10 guests, use this expense type to reconcile the cost of a meal.

    Object Codes:
    7250 - business meeting
    7750 - social activity


    Preferred Booking Program Entertainment Supplies
    Entertainment Supplies is most often used in conjunction with hosting a conference.
    Supplies include audio/visual rentals, table linens, etc.

    Object Codes:
    7250 - non-morale expenses
    7750 - morale expenses

  • Preferred Booking Program Fees
  • The most common Preferred Booking Program Fees are Travel Agency Fees charged by our Preferred Booking Program partners.

    Object Codes:
    2000 - in-state airfare
    2200 - out-of-state airfare
    2900 - foreign airfare 

  • Preferred Booking Program Lodging
  • Preferred Booking Program Lodging is billed when guests stay with one of our local Preferred Booking Program lodging partners. 

    Object Code: 2020

  • Preferred Booking Program Other
  • Use Preferred Booking Program Other when expenses do not fall under one of the other Preferred Booking Program  expense types.

    Object Codes:
    2000 - in-state
    2200 - out-of-state
    2900 - foreign