logo for uc davis aggiebuy     logo for uc davis aggieship         logo for uc davis aggietravel            logo for uc davis aggiesurplus          vector icon of a phone and text of contact us

Online Buying Terms & Conditions

With the continuing growth in online purchasing of goods and services come risks to the university.

This page addresses the risk inherent in accepting the terms and conditions associated with such purchase, providing you with guidelines on what is acceptable and your purchase options.

Signature Authority

In general, university employees are not authorized to sign contracts or agreements on behalf of the university. Such purchases are typically processed on a KFS Purchase Agreement document which routes through Procurement and Contracting Services so the terms and conditions can be thoroughly reviewed. However, with the growth in online goods and services has come another challenge in protecting the university from risk.

Online Terms and Conditions

Many online sellers include terms and conditions that must be agreed to—and these fall under the authority not generally delegated to campus employees. Some sites present terms and conditions that are in direct violation of Regental policy, while many require guidance before they can be accepted. Of particular concern are "cloud" data storage sites that offer no guaranteed protection of confidential data.

What is Allowed?

As we receive requisitions to review terms and conditions for various sites, we will identify those that contain terms that can be accepted for certain applications, and we will publish those on an allowable online terms list (below), with appropriate guidance for use that is in compliance with policy. We will notify campus customers as this information becomes available via the Purchasing and Procurement Card email lists.


Reviewed Online Terms

The terms and conditions for the following online sellers have been reviewed by Procurement and Contracting Services. This list will be updated as Procurement and Contracting Services reviews other sellers with acceptable terms. The following supplier have terms that may be accepted by campus employees under the cautions and restrictions stated for each supplier and can be utilized with a Requisition in KFS or Procurement Card.

Note: Purchases from online sellers not on this list, who require the purchaser to accept terms and conditions, must be processed on a Requisition in KFS that is reviewed by Procurement and Contracting Services.

Seller Terms Status Cautions/Restrictions

Constant Contact

The supplier has entered into a supplemental agreement with the University of California, amending their terms and conditions to be acceptable for university use.

This service does not meet UC data security standards and should not be used for confidential, sensitive, human subject, research related or any other information that will pose a risk if it enters the public domain.

Zoom

This supplier is under contract with the University of California.

Access these services using a Requisition in KFS, referencing the appropriate Zoom Account number.

Survey Monkey

The supplier's terms of use, as amended for US state government agencies have been reviewed and found to be acceptable to UC Davis.

This service does not meet UC data security standards and should not be used for confidential, sensitive, human subject, research related or any other information that will pose a risk if it enters the public domain.

Relevant Policies