The PDF forms used to justify an airfare upgrade and to justify exceeding the lodging rate limit have been replaced by a more streamlined process within AggieExpense. Airfare and lodging expenses are governed by UC Policy G-28.

The new fields are viewable in the expense line when selecting Airfare or Lodging expense types.

The information documented on the forms has not changed. The only addition is the requirement to document the reason for upgrading to business or first-class airfare for both outbound and return flights in cases other than a disability or medical need.

If you have questions about the new process, please contact expensehelp@ucdavis.edu or join the Travel/AggieExpense breakout room during Office Hours.