Travel & Entertainment

UC Announces Increase to Meal Rates for Travel, Entertainment

In response to soaring food prices, UC has increased the maximum per person amounts for the reimbursement of travel and entertainment meal expenses. These rates apply to travel and entertainment reports submitted in the AggieExpense system after Sept. 9, 2022.

Meal reimbursement for Travel under 30 days within the lower 48 states is now capped at $79 per day of travel, up from $62. As a reminder, only actual expenses may be claimed. The UC does not provide a traditional “per diem”.

The maximum meal rates for entertainment and business meeting meals are as follows:

User Interface and Name Changes LIVE in AggieTravel!

 

AggieTravel has unveiled a more streamlined look, as of September 12. User interface (UI) changes include cleaner screens, larger fonts with easier-to-read text, larger fields, making it easier to search for and enter data, and easier-to-use buttons.

In addition to these screen improvements, the system name has been changed from AggieTravel to AggieExpense, to better reflect the diversity of transaction types that can be processed in the system.

Travel Card Distribution Event Set for July

To expedite delivery of the new Travel cards to the campus community, Banking Card Services will hold a drive-through distribution event at the Hopkins Services Complex, 615 Hopkins Road on the west campus. To ensure that everyone has an opportunity to pick up the cards, the distribution will take place over several days.

AggieTravel: Professional Expenses

With the exception of professional memberships and certifications, these expenses represent unauthorized purchases according to UC Procurement Policy. All purchases of goods or services on behalf of the university are required to follow appropriate procurement processes and procedures. For expenses not related to travel or entertainment, this usually includes explicit approval by authorized personnel before the purchase occurs.

Taxation of Late Reports

UC policy requires all employees to report travel and entertainment expenses within 45 days of the end of the trip or event. Expense Report Deadlines

All UC Davis travel and entertainment expenses must be authorized, reported and reimbursed in accordance with University of California policies G-28 and BUS-79.