AggieTravel is getting a new name (AggieExpense) and a new user interface in September.  There will be an August forum to showcase and explain each of the changes.  Learn more and register for the forum, too!

The University of California recently provided updated guidelines for reimbursing meals provided for remote meetings.

Please remember that employees working from home are not on travel status, therefore travel-related expenses, such as meals, are not permitted. Providing meals to employees for either business or morale events if attending remotely is not permitted.

To expedite delivery of the new Travel cards to the campus community, Banking Card Services will hold a drive-through distribution event at the Hopkins Services Complex, 615 Hopkins Road on the west campus. To ensure that everyone has an opportunity to pick up the cards, the distribution will take place over several days.

The process of reconciling Procurement Card (P-Card) transactions on a Procurement Card document (PCDO) in the Kuali Financial System (KFS) will transition to AggieTravel in mid- to late- August (updated timeline).

This change will bring several benefits, including:

Travel Card Corporate Liability Card program is going live, beginning in February 2021!  Completion of online training, and a new application, is required for everyone who wishes to participate in this new program.  The previous Travel Card program is being phased out.  We appreciate your support and patience as we transition to this new program.

With the exception of professional memberships and certifications, these expenses represent unauthorized purchases according to UC Procurement Policy. All purchases of goods or services on behalf of the university are required to follow appropriate procurement processes and procedures. For expenses not related to travel or entertainment, this usually includes explicit approval by authorized personnel before the purchase occurs.

Published on behalf of Joanna Regulska, Vice Provost and Associate Chancellor of Global Affairs

Dear colleagues,

When making a purchase on behalf of UC Davis, it is expected that employees use approved purchasing methods (see our “How do I Buy” chart).

All UC Davis travel and entertainment expenses must be authorized, reported and reimbursed in accordance with University of California policies G-28 and BUS-79.