Supply Chain Management

The September Hot Topics session focused on updates to travel policies and guidelines. Download the slides from the presentation for an overview and resources. You can also view a recording of the presentation. 

The PDF forms used to justify an airfare upgrade and to justify exceeding the lodging rate limit have been replaced by a more streamlined process within AggieExpense. Airfare and lodging expenses are governed by UC Policy G-28.

The new fields are viewable in the expense line when selecting Airfare or Lodging expense types.

In a recent letter to the UC Davis community, Chancellor May requested leaders to continue to review the need for travel in their units and reduce travel and other expenses as much as feasible.

This month's newsletter has information on:

• AggieExpense homepage user interface
• Candex for one-time payments
• Setting up your Requisition preferences
• PaymentWorks for managing supplier records
• and more

Check out the January 2025 Supply Chain Link here: https://conta.cc/3C2PdRS

Want to receive the monthly newsletter in your inbox? Reach out to scmcomms@ucdavis.edu. 

Entry procedures for Europe and the United Kingdom are changing and travelers need to be aware of three new systems: Electronic Travel Authorization, the European Travel Information and Authorization System, and the Entry/Exit System.

Check out this month's SCM Link newsletter for information on:

• Mail Services Holiday Drives
• Repro Graphics calendar
• New KBA for approvers
• Upcoming Hot Topics online forum
• Spotlight on: Brian Fitzgerald
• Increase in Meals and Incidentals Rate
• Procurement Card training

Read the November SCM Link here: https://conta.cc/3Z66Hpd

In this month's newsletter you'll find:

• Details on the new AggieExpense home page
• Where to find AggieExpense how-tos
• Best practices for gas cylinders
• Meet Alberto Cardenas of Logistics
• All forms moving to the All Forms page
• Save the Date: Oct. 30 is the Supplier Showcase

Check it out: https://conta.cc/3zgvQ6e

Want to have the SCM Link delivered to your inbox? Contact scmcomms@ucdavis.edu.

August's SCM Link newsletter contains information on:

• The Hands-On Purchasing Basics class
• The Wire Transfer Forum recording
• Changes to the AggieExpense home page
• JetBlue perks for UC
• Sean Farnworth, of the Travel and Entertainment Help Desk

Interested in receiving the monthly SCM Link newsletter in your inbox? Email us at scmcomms@ucdavis.edu.

The AggieExpense step-by-step guides previously available on the Supply Chain Management website have been reviewed, updated, and moved into the Knowledge Base Article format.    We believe these updated guides will be more helpful and easier to follow than the previous versions.

We are aware of some issues with missing ledger data in Aggie Enterprise related to out-of-pocket reports from AggieExpense. In most cases, expenses between January and May defaulted the Program, GL Project, and Activity fields to all zeros, even if data was entered into AggieExpense. All other chart fields loaded correctly. While this issue has been fixed since May for new transactions, any incorrect entries will require the department to process a Journal Voucher.

We are happy to announce AggieExpense, which has been unavailable for the past month to implement the new Chart of Accounts, is once again open for report creation and expense reconciliation as of Friday January 19th, 2024!

Please review the following:

This month's newsletter is packed with information including:

• Details on our daily Office Hours
• Catalog news
• Updates on AggieExpense
• Information on reporting
• Information on forms
• New mileage rates

Check it out: https://conta.cc/3NZcLK4

Want to receive the monthly Supply Chain Link newsletter in your In Box? Subscribe at scmcomms@ucdavis.edu.

This month's Supply Chain Link includes pieces on:

• The Mail Services Toy Drive
• The final days of Aggie Enterprise Cutover
• Post-launch Office Hours
• Aggie Enterprise learning opportunities
• Changes to Mailer IDs and Mail Stop Numbers
• Holiday closures

Want to receive the Supply Chain Link in your In-Box? Contact scmcomms@ucdavis.edu.

A reminder that Friday, Dec. 15 at 5 pm is the last day to submit a report, cash advance or Card Program request in AggieExpense using the current Chart of Accounts.

This month's newsletter contains information on:

• The Mail Services Food Drive
• Aggie Enterprise cutover deadlines
• AggieExpense allocation changes
• Rate changes for Distribution & Logistics
• Winter Holiday closures

Read it here: https://conta.cc/40vjvV0