In response to soaring food prices, UC has increased the maximum per person amounts for the reimbursement of travel and entertainment meal expenses. These rates apply to travel and entertainment reports submitted in the AggieExpense system after Sept. 9, 2022.

Meal reimbursement for Travel under 30 days within the lower 48 states is now capped at $79 per day of travel, up from $62. As a reminder, only actual expenses may be claimed. The UC does not provide a traditional “per diem”.

The maximum meal rates for entertainment and business meeting meals are as follows:

AggieTravel has unveiled a more streamlined look, as of September 12. User interface (UI) changes include cleaner screens, larger fonts with easier-to-read text, larger fields, making it easier to search for and enter data, and easier-to-use buttons.

In addition to these screen improvements, the system name has been changed from AggieTravel to AggieExpense, to better reflect the diversity of transaction types that can be processed in the system.

The University of California recently provided updated guidelines for reimbursing meals provided for remote meetings.

Please remember that employees working from home are not on travel status, therefore travel-related expenses, such as meals, are not permitted. Providing meals to employees for either business or morale events if attending remotely is not permitted.

To expedite delivery of the new Travel cards to the campus community, Banking Card Services will hold a drive-through distribution event at the Hopkins Services Complex, 615 Hopkins Road on the west campus. To ensure that everyone has an opportunity to pick up the cards, the distribution will take place over several days.

The process of reconciling Procurement Card (P-Card) transactions on a Procurement Card document (PCDO) in the Kuali Financial System (KFS) will transition to AggieTravel in mid- to late- August (updated timeline).

This change will bring several benefits, including:

Travel Card Corporate Liability Card program is going live, beginning in February 2021!  Completion of online training, and a new application, is required for everyone who wishes to participate in this new program.  The previous Travel Card program is being phased out.  We appreciate your support and patience as we transition to this new program.

With the exception of professional memberships and certifications, these expenses represent unauthorized purchases according to UC Procurement Policy. All purchases of goods or services on behalf of the university are required to follow appropriate procurement processes and procedures. For expenses not related to travel or entertainment, this usually includes explicit approval by authorized personnel before the purchase occurs.

Published on behalf of Joanna Regulska, Vice Provost and Associate Chancellor of Global Affairs

Dear colleagues,

When making a purchase on behalf of UC Davis, it is expected that employees use approved purchasing methods (see our “How do I Buy” chart).

All UC Davis travel and entertainment expenses must be authorized, reported and reimbursed in accordance with University of California policies G-28 and BUS-79.