Supply Chain Management

In this month's newsletter you'll find:

• Details on the new AggieExpense home page
• Where to find AggieExpense how-tos
• Best practices for gas cylinders
• Meet Alberto Cardenas of Logistics
• All forms moving to the All Forms page
• Save the Date: Oct. 30 is the Supplier Showcase

Check it out: https://conta.cc/3zgvQ6e

Want to have the SCM Link delivered to your inbox? Contact scmcomms@ucdavis.edu.

August's SCM Link newsletter contains information on:

• The Hands-On Purchasing Basics class
• The Wire Transfer Forum recording
• Changes to the AggieExpense home page
• JetBlue perks for UC
• Sean Farnworth, of the Travel and Entertainment Help Desk

Interested in receiving the monthly SCM Link newsletter in your inbox? Email us at scmcomms@ucdavis.edu.

The AggieExpense step-by-step guides previously available on the Supply Chain Management website have been reviewed, updated, and moved into the Knowledge Base Article format.    We believe these updated guides will be more helpful and easier to follow than the previous versions.

We are aware of some issues with missing ledger data in Aggie Enterprise related to out-of-pocket reports from AggieExpense. In most cases, expenses between January and May defaulted the Program, GL Project, and Activity fields to all zeros, even if data was entered into AggieExpense. All other chart fields loaded correctly. While this issue has been fixed since May for new transactions, any incorrect entries will require the department to process a Journal Voucher.

This month's newsletter contains information on:

• the upcoming Small and Diverse Supplier Expo and how departments can get involved,
• Aggie Enterprise How-To videos,
• how to stay up on all the latest, and,
• AggieLogistics.

Check it out here: https://conta.cc/3T0AKvd

To receive the Supply Chain Management Link, contact scmcomms@ucdavis.edu.

We are happy to announce AggieExpense, which has been unavailable for the past month to implement the new Chart of Accounts, is once again open for report creation and expense reconciliation as of Friday January 19th, 2024!

Please review the following:

This month's newsletter is packed with information including:

• Details on our daily Office Hours
• Catalog news
• Updates on AggieExpense
• Information on reporting
• Information on forms
• New mileage rates

Check it out: https://conta.cc/3NZcLK4

Want to receive the monthly Supply Chain Link newsletter in your In Box? Subscribe at scmcomms@ucdavis.edu.

This month's Supply Chain Link includes pieces on:

• The Mail Services Toy Drive
• The final days of Aggie Enterprise Cutover
• Post-launch Office Hours
• Aggie Enterprise learning opportunities
• Changes to Mailer IDs and Mail Stop Numbers
• Holiday closures

Want to receive the Supply Chain Link in your In-Box? Contact scmcomms@ucdavis.edu.

A reminder that Friday, Dec. 15 at 5 pm is the last day to submit a report, cash advance or Card Program request in AggieExpense using the current Chart of Accounts.

This month's newsletter contains information on:

• The Mail Services Food Drive
• Aggie Enterprise cutover deadlines
• AggieExpense allocation changes
• Rate changes for Distribution & Logistics
• Winter Holiday closures

Read it here: https://conta.cc/40vjvV0

In response to an escalating security risk within the Middle East North Africa (MENA) Region, the UC community is advised to avoid all non-essential travel to that area.

In a statement issued Oct. 20, 2023, Nathan Brostrom, UC Executive Vice President and CFO, and Kevin Confetti, UC Associate Vice President and Chief Risk Officer, noted that the heightened risk in the MENA Region, along with concern for the health and safety of UC students, faculty and staff, led to the directive.

Effective Sept. 13, 2023, there are no state funding restrictions on travel, following Governor Newsom's repeal of Senate Bill 447.

The visual theme of AggieExpense will be updated, starting September 18th, 2023, when you will see a refreshed look and feel. With the update, you’ll also get:

Imported expenses in AggieExpense should always be reconciled as soon as possible. Remember, imported card and Preferred Booking Program (CTS) expenses can be reconciled before the trip or event end date. 

The recording of the Supply Chain Management presentation, “All About Cutover" is now available on our YouTube channel along with recordings of Aggie Enterprise Procure-to-Pay module demonstrations. We hope you find it helpful as we prepare for downtime to some of our systems and processes ahead of the transition to Aggie Enterprise.