The visual theme of AggieExpense will be updated, starting September 18th, 2023, when you will see a refreshed look and feel. With the update, you’ll also get:

Imported expenses in AggieExpense should always be reconciled as soon as possible. Remember, imported card and Preferred Booking Program (CTS) expenses can be reconciled before the trip or event end date. 

The recording of the Supply Chain Management presentation, “All About Cutover" is now available on our YouTube channel along with recordings of Aggie Enterprise Procure-to-Pay module demonstrations. We hope you find it helpful as we prepare for downtime to some of our systems and processes ahead of the transition to Aggie Enterprise.

This month's Supply Chain Link newsletter contains information on Aggie Enterprise cutover, states added to the restricted travel list and a Spotlight on Steven Asercion.

Want the Link delivered to your In Box? Contact scmcomms@ucdavis.edu.

Beginning in November and continuing through the end of December, some of Supply Chain Management’s systems and processes will need to be halted to prepare for the go-live of Aggie Enterprise in January 2024. This includes deactivating the Kuali Financial System (KFS) and AggieBuy. In addition, AggieExpense will be temporarily unavailable for reconciliation activities.  

Below are just a few of the deadlines:

This month's Supply Chain Link newsletter includes information on:

• Catering and covered services
• Banking Card requests moving into AggieExpense
• Upcoming Help Desk Office Hour dates
• Spotlight On: Radiance Hardiman

Interested in receiving the Supply Chain Link newsletter? Contact scmcomms@ucdavis.edu.

May 17, 2023

AggieExpense users may have received an email message this morning with the subject line: RE: CTS Transaction Aged => 21 Days. It appears this message went out to travelers who may have already reconciled the expenses referenced in the email. If you have already reconciled the expenses, you may disregard the notice.

Our AggieExpense team is working on the situation and will provide an update as soon as possible.

Several major airlines have recently announced adjustments to their summer schedules, primarily plans to cancel flights, which will result in schedule changes and other impacts to travel. 

The UC Central Travel Office wants travelers to be aware of their rights when it comes to changes to booked flights. Please see the March 10 Airline Schedule Adjustments message for more information.

Take and look at our latest Supply Chain Link and:

• learn about this year's Academic and Staff Satisfaction Survey,
• find opportunities to see Aggie Enterprise in action,
• meet Contract Administrator Valerie Roque,
• get information on our new Help Desk Office Hours, and,
• get tips on how to reconcile Equipment Fabrications in AggieExpense

Read the February 2023 Supply Chain Link.

Supply Chain Management is launching a new option for user support: monthly Help Desk Office Hours.

Drop by online and our Help Desk staff and product managers will be available to answer your questions and help you find solutions in a friendly, low-key Zoom session. Bring your questions and learn by hearing others' challenges and solutions. If you prefer, you can also submit your questions beforehand and have the answered during the next Office Hour.

In response to soaring food prices, UC has increased the maximum per person amounts for the reimbursement of travel and entertainment meal expenses. These rates apply to travel and entertainment reports submitted in the AggieExpense system after Sept. 9, 2022.

Meal reimbursement for Travel under 30 days within the lower 48 states is now capped at $79 per day of travel, up from $62. As a reminder, only actual expenses may be claimed. The UC does not provide a traditional “per diem”.

The maximum meal rates for entertainment and business meeting meals are as follows:

AggieTravel has unveiled a more streamlined look, as of September 12. User interface (UI) changes include cleaner screens, larger fonts with easier-to-read text, larger fields, making it easier to search for and enter data, and easier-to-use buttons.

In addition to these screen improvements, the system name has been changed from AggieTravel to AggieExpense, to better reflect the diversity of transaction types that can be processed in the system.

The University of California recently provided updated guidelines for reimbursing meals provided for remote meetings.

Please remember that employees working from home are not on travel status, therefore travel-related expenses, such as meals, are not permitted. Providing meals to employees for either business or morale events if attending remotely is not permitted.

To expedite delivery of the new Travel cards to the campus community, Banking Card Services will hold a drive-through distribution event at the Hopkins Services Complex, 615 Hopkins Road on the west campus. To ensure that everyone has an opportunity to pick up the cards, the distribution will take place over several days.

The process of reconciling Procurement Card (P-Card) transactions on a Procurement Card document (PCDO) in the Kuali Financial System (KFS) will transition to AggieTravel in mid- to late- August (updated timeline).

This change will bring several benefits, including: