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News

Latest News

AggieTravel: Planned System Downtime

September 06, 2019

As part of the UC Davis campus UCPath implementation, all UC Davis staff will receive a new employee ID number.

To ensure a smooth transition of these new ID numbers into AggieTravel, users will not have access to AggieTravel Wednesday, September 18 after 6:00 p.m. and all day Thursday. Access to AggieTravel is expected to resume by the start of business on Friday, September 20, 2019.

Travel procedures during UCPath data conversion

August 14, 2019
As part of the UCPath implementation, there will be a period of time when booking travel through AggieTravel and other ConnexxUC agencies will be impacted. Below are some anticipated impacts and guidance for current and new employees. Approver Management

During the conversion to UCPath, Travel Accounting will not be able to update or change travel or entertainment approvers. Any changes to department approvers need to be made prior to September 1, 2019. Approver changes will resume after September 22, 2019.

Fiscal Close by the Numbers

August 06, 2019

Another Fiscal Close has come to an end and Supply Chain Management’s Business and Financial Services would like to thank all of the university staff who helped our campus smoothly transition to the new fiscal year. The volume of Kuali Financial Services (KFS) payment request transactions processed between May 15 and July 15 increased by more than 9% and the number of AggieTravel increased by more than 40%!

Airgas Purchase Orders

July 23, 2019

Using open/blanket PO’s with Airgas is an effective method for receiving items as needed, without requiring a PO for every order. To achieve the most efficient invoice processing, please follow the instructions outlined below for open/blanket PO’s with our e-invoicing suppliers.

New Rates for Repro Graphics

July 09, 2019

Effective July 1, 2019, Repro Graphics rates have changed for the first time since 2013. Rates for large format printing and the Campus Copier Program have decreased, along with slight increases in rates for quick copy, color copy, vend outs, design and bindery services. Overall, a reduction in recharge rates of about $24,000 for Fiscal Year 2019/20 is expected.

Rate changes are as follows:

AggieSurplus Myths

July 08, 2019

Summer is a great time to clear your clutter and make room for a new academic year. You may have heard that AggieSurplus can help by returning into circulation excess campus and UC Davis Health equipment, furniture and supplies. You may have also heard some of these common Aggie Surplus myths.

Top Five AggieSurplus Myths

Mission Linen Purchase Orders

June 27, 2019

In preparation for a new fiscal year, many departments create annual open/blanket PO’s for many products and services from our trusted suppliers.

Using open/blanket PO’s with Mission Linen is an effective method for receiving items as needed, without requiring a PO for every order.

To achieve the most efficient invoice processing, please follow the instructions outlined below for open/blanket PO’s with our e-invoicing suppliers

AggieTravel: Professional Expenses

June 27, 2019

With the exception of professional memberships and certifications, these expenses represent unauthorized purchases according to UC Procurement Policy. All purchases of goods or services on behalf of the university are required to follow appropriate procurement processes and procedures. For expenses not related to travel or entertainment, this usually includes explicit approval by authorized personnel before the purchase occurs.

Aramark Purchase Orders

June 26, 2019

In preparation for a new fiscal year, many departments create annual open/blanket PO’s for many products and services from our trusted suppliers.

Using open/blanket PO’s with Aramark Uniform is an effective method for receiving items as needed, without requiring a PO for every order.

To achieve the most efficient invoice processing, please follow the instructions outlined below for open/blanket PO’s with our e-invoicing suppliers

Personal use of the Travel Card

June 10, 2019

The UC Davis Travel card should not be used for personal expenses. If an ancillary personal expense is accidentally charged on the travel card (restaurant meal exceeded daily meal limit, extra lodging night was not split by hotel, etc.) the cardholder must immediately remit payment directly to U.S. Bank for the non-reimbursable amount. The payment confirmation must be entered in the new field, Payment Confirmation, on the Personal or Non-Reimbursable expense type in AggieTravel.

New Hours for AggieSurplus

June 07, 2019

Effective July 1, 2019, AggieSurplus will be changing store hours. The store will be open on Wednesday and Thursday, from 9:00 a.m. to 2:30 p.m.

Travel Card Application Now Automated

June 04, 2019

We are excited to announce we have automated the Travel card application process, which in turn eliminates the paper application!

This new process is driven through Docusign and will be in place beginning June 6. The potential cardholder will still apply for the card using their CAS log-in and fill in all the required fields as well as complete the required Travel card training.

How it works: