Finance and Supply Chain Management manage separate, but often closely-aligned areas. To better serve our clients, who may have questions that overlap with each department, or may be unsure which department to direct their questions to, we will be holding joint Finance/SCM Office Hours each Wednesday in August. The sessions will be held during Finance's regularly scheduled Office Hours from 10 to 11 am and will use the Finance Office Hour Zoom link: 

Take a look at this month's Supply Chain Management Link and learn more about:

• Mail Services' Last Mile Initiative
• Aggie Enterprise Purchasing User Group
• Using Advanced Searching in Aggie Enterprise
• Our upcoming Wire Transfer Forum
• Mail Services Supervisor Mark Blankinship

and more.

Want to received the SCM Link right to your Inbox? Contact scmcomms@ucdavis.edu 

Beginning July 1, Mail Services will manage delivery of Fisher Scientific packages on campus. 

The goal is to reduce carbon emissions and the number of vehicles on campus and increase safety and security by utilizing university employees already servicing existing delivery routes. In addition, customers will have better tracking visibility via AggieLogistics once the packages arrive on campus.

The AggieExpense step-by-step guides previously available on the Supply Chain Management website have been reviewed, updated, and moved into the Knowledge Base Article format.    We believe these updated guides will be more helpful and easier to follow than the previous versions.

We are aware of some issues with missing ledger data in Aggie Enterprise related to out-of-pocket reports from AggieExpense. In most cases, expenses between January and May defaulted the Program, GL Project, and Activity fields to all zeros, even if data was entered into AggieExpense. All other chart fields loaded correctly. While this issue has been fixed since May for new transactions, any incorrect entries will require the department to process a Journal Voucher.

This is an advisory for departmental fiscal approvers regarding outstanding Accounts Payable Invoice documents in Aggie Enterprise that may be awaiting your approval. 

06/11/24 The strike has been halted and deliveries should continue as usual.

Please be advised of potential disruptions or delays in delivery services due to possible strikes or work stoppages at UC campuses. 

We will provide updates on this situation as they become available. 

Fiscal Close is almost here!  To help the campus prepare for the end of the fiscal year, Supply Chain Management has a webpage that includes Fiscal Close dates and deadlines, instructions for purchasing, accounts payable and travel transactions and other important information. 

With the launch of Aggie Enterprise, our previous catalog ordering system (AggieBuy) has been retired. However, you can still access AggieBuy order and invoice information though the Document Search feature in the Kuali Financial System (KFS). Simply search for AggieBuy Purchase Orders (POs) or Payment Requests (PREQs) to find details on payment history, related documents, and more.  Detailed instructions can be found in the Locating AggieBuy Orders and Associated Payments in KFS  Knowledge Base Article (KBA).

This month's Supply Chain Link newsletter includes info on the Free E-Waste Drop-Off Event, category names, AggieSurplus Coordinator Robert Juhler, sustainable travel, and the Alcohol Custodian Request Form. 

Take a look: https://conta.cc/4cLBHj3

Want to get the Supply Chain Link delivered right to your inbox? Subscribe at SCMcomms@ucdavis.edu 

The information below contains updates to Category Names for agreements and software purchases.

Purchasing Services Against an Existing Agreement: 

Before Aggie Enterprise went live, suppliers were asked to select a university preferred payment method. This is part of a system-wide strategy to encourage suppliers to accept payments that are more secure and to reduce administrative costs to the University. Those suppliers that did not select an option were defaulted to NET 60 payment terms for future orders and invoices. NET 60 indicates a payment will be issued within 60 calendar days from the invoice date. This change was intended to only impact future Purchase Orders for the specific suppliers.

If you have a current home or auto insurance policy through UC with Farmers GroupSelect and want to ensure new coverage upon expiration of that policy, you must contact Farmers now at: 855-246-0285.

Departments are invited to table at this year's

This month's newsletter contains information on:

• the upcoming Small and Diverse Supplier Expo and how departments can get involved,
• Aggie Enterprise How-To videos,
• how to stay up on all the latest, and,
• AggieLogistics.

Check it out here: https://conta.cc/3T0AKvd

To receive the Supply Chain Management Link, contact scmcomms@ucdavis.edu.