Beginning in November, some of Supply Chain Management’s systems and processes will need to be halted to prepare for the go-live of Aggie Enterprise in January 2024. It is important to begin planning now and whenever possible, to purchase goods and services before this cutover period. See the Cutover Calendar for more information.

The recording of the Supply Chain Management presentation, “All About Cutover" is now available on our YouTube channel along with recordings of Aggie Enterprise Procure-to-Pay module demonstrations. We hope you find it helpful as we prepare for downtime to some of our systems and processes ahead of the transition to Aggie Enterprise.

Beginning in November and continuing through the end of December, some of Supply Chain Management’s systems and processes will need to be halted to prepare for the go-live of Aggie Enterprise in January 2024. This includes deactivating the Kuali Financial System (KFS) and AggieBuy. In addition, AggieExpense will be temporarily unavailable for reconciliation activities.  

Below are just a few of the deadlines:

The July 2023 Supply Chain Management Aggie Enterprise Demonstration recording goes through several steps in the procure-to-pay process, including searching for a supplier, creating a requisition, approving a requisition, reviewing and approving a purchase order, and invoicing.

The June 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording covers adding new suppliers, Online Pre-Purchasing, Requisition reassignment, searching for invoicing and searching for payments.

We want your feedback! Give us your thoughts on the current Aggie Enterprise Procure-to-Pay modules and ideas for future demos. After watching the recording, please be sure to take our short survey.

Fiscal Close is quickly approaching!  Supply Chain Management has posted all relevant deadlines for purchasing, accounts payable, and supplier management activities.

Fiscal Close is the process that allows for a “cut-off” of financial activity so the university can generate annual financial reports for stakeholders. The university’s fiscal year starts July 1 and ends June 30.

The May 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording is available. This demo covers Requisitions, Agreement forms, non-PO invoice forms and a quick look at reports.

We want your feedback! Give us your thoughts on the current Aggie Enterprise Procure-to-Pay modules and ideas for future demos. After watching the recording, please be sure to take our short survey.

The March 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording is now available. The recording includes an overview of the current processes for Supplier Management, Blanket Purchase Orders, Invoicing and Disbursements, as well as training updates and lots of questions and answers.

Take and look at our latest Supply Chain Link and:

• learn about this year's Academic and Staff Satisfaction Survey,
• find opportunities to see Aggie Enterprise in action,
• meet Contract Administrator Valerie Roque,
• get information on our new Help Desk Office Hours, and,
• get tips on how to reconcile Equipment Fabrications in AggieExpense

Read the February 2023 Supply Chain Link.

Supply Chain Management is launching a new option for user support: monthly Help Desk Office Hours.

Drop by online and our Help Desk staff and product managers will be available to answer your questions and help you find solutions in a friendly, low-key Zoom session. Bring your questions and learn by hearing others' challenges and solutions. If you prefer, you can also submit your questions beforehand and have the answered during the next Office Hour.

The January 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording is now available. The recording includes an overview of the current processes for Supplier Management, Purchasing and Accounts Payable, as well as training updates and lots of questions and answers.

Gas supplier Linde (Praxair) has notified UC of two important changes regarding accounts.

First, any account with invoices 60 days or more past due will be placed ON HOLD until payment is received. Please contact Gladys.Galicia@linde.com for invoice information. 

The forum recording and PowerPoint (PDF) giving an overview of how Aggie Enterprise will change the way we do purchasing, accounts payable, and supplier records management at UC Davis is now available!

In preparation for a new fiscal year, many departments create annual open/blanket PO’s for many products and services from our trusted suppliers.

Using open/blanket PO’s with Mission Linen is an effective method for receiving items as needed, without requiring a PO for every order.

To achieve the most efficient invoice processing, please follow the instructions outlined below for open/blanket PO’s with our e-invoicing suppliers. 

In preparation for a new fiscal year, many departments create annual open/blanket PO’s for many products and services from our trusted suppliers.

Using open/blanket PO’s with Aramark Uniform is an effective method for receiving items as needed, without requiring a PO for every order.

To achieve the most efficient invoice processing, please follow the instructions outlined below for open/blanket PO’s with our e-invoicing suppliers.