Payments

Accessing AggieBuy Orders and Invoices in KFS

With the launch of Aggie Enterprise, our previous catalog ordering system (AggieBuy) has been retired. However, you can still access AggieBuy order and invoice information though the Document Search feature in the Kuali Financial System (KFS). Simply search for AggieBuy Purchase Orders (POs) or Payment Requests (PREQs) to find details on payment history, related documents, and more.  Detailed instructions can be found in the Locating AggieBuy Orders and Associated Payments in KFS  Knowledge Base Article (KBA).

Payment Issue Corrected on Invoices Assigned to Converted KFS POs

Before Aggie Enterprise went live, suppliers were asked to select a university preferred payment method. This is part of a system-wide strategy to encourage suppliers to accept payments that are more secure and to reduce administrative costs to the University. Those suppliers that did not select an option were defaulted to NET 60 payment terms for future orders and invoices. NET 60 indicates a payment will be issued within 60 calendar days from the invoice date. This change was intended to only impact future Purchase Orders for the specific suppliers.

Tips and More in February Supply Chain Link

This month's newsletter contains information on:

  • the upcoming Small and Diverse Supplier Expo and how departments can get involved,
  • Aggie Enterprise How-To videos,
  • how to stay up on all the latest, and,
  • AggieLogistics.

Check it out here: https://conta.cc/3T0AKvd

To receive the Supply Chain Management Link, contact scmcomms@ucdavis.edu.

 

Converted KFS POs in Aggie Enterprise and Change Orders

We hope your Aggie Enterprise journey is going well so far.  This information applies to anyone working with Aggie Enterprise Purchase Orders that were converted from the Kuali Financial System (KFS).

Changes are not possible on Purchase Orders in Aggie Enterprise that have been converted from KFS.  Do not use the Add Line to Existing PO documents in Aggie Enterprise to request additions to converted POs.

Aggie Enterprise is LIVE!

Aggie Enterprise Finance, Project Portfolio Management and Supply Chain are now live. Aggie Enterprise Planning will go live in February 2024. Planning users will receive more information prior to go-live.

AggieExpense Cutover

A reminder that Friday, Dec. 15 at 5 pm is the last day to submit a report, cash advance or Card Program request in AggieExpense using the current Chart of Accounts.