Payments

Plan Now for the Cutover to Aggie Enterprise

Beginning in November and continuing through the end of December, some of Supply Chain Management’s systems and processes will need to be halted to prepare for the go-live of Aggie Enterprise in January 2024. This includes deactivating the Kuali Financial System (KFS) and AggieBuy. In addition, AggieExpense will be temporarily unavailable for reconciliation activities.  

Below are just a few of the deadlines:

June Aggie Enterprise Demo Recording Now Available

The June 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording covers adding new suppliers, Online Pre-Purchasing, Requisition reassignment, searching for invoicing and searching for payments.

We want your feedback! Give us your thoughts on the current Aggie Enterprise Procure-to-Pay modules and ideas for future demos. After watching the recording, please be sure to take our short survey.

Fiscal Close 2023 Dates Announced!

Fiscal Close is quickly approaching!  Supply Chain Management has posted all relevant deadlines for purchasing, accounts payable, and supplier management activities.

Fiscal Close is the process that allows for a “cut-off” of financial activity so the university can generate annual financial reports for stakeholders. The university’s fiscal year starts July 1 and ends June 30.

May Aggie Enterprise Demo Recording Now Available!

The May 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording is available. This demo covers Requisitions, Agreement forms, non-PO invoice forms and a quick look at reports.

We want your feedback! Give us your thoughts on the current Aggie Enterprise Procure-to-Pay modules and ideas for future demos. After watching the recording, please be sure to take our short survey.

Aggie Enterprise March Demo Recording Available

The March 2023 Supply Chain Management Aggie Enterprise Procure-to-Pay Demonstration recording is now available. The recording includes an overview of the current processes for Supplier Management, Blanket Purchase Orders, Invoicing and Disbursements, as well as training updates and lots of questions and answers.

Check out the February Supply Chain Link

Take and look at our latest Supply Chain Link and:

  • learn about this year's Academic and Staff Satisfaction Survey,
  • find opportunities to see Aggie Enterprise in action,
  • meet Contract Administrator Valerie Roque,
  • get information on our new Help Desk Office Hours, and,
  • get tips on how to reconcile Equipment Fabrications in AggieExpense

Read the February 2023 Supply Chain Link.

SCM Launches Monthly Help Desk Office Hours

Supply Chain Management is launching a new option for user support: monthly Help Desk Office Hours.

Drop by online and our Help Desk staff and product managers will be available to answer your questions and help you find solutions in a friendly, low-key Zoom session. Bring your questions and learn by hearing others' challenges and solutions. If you prefer, you can also submit your questions beforehand and have the answered during the next Office Hour.