Special requests relating to the processing of payments are required in some situations.
Examples and forms for completing these requests are below:
- Cancel a Check Payment: This form is only to be used when the check to be canceled is in your possession. Complete the Request to Cancel Check form. Then mail (by campus or postal mail) both the check and the form to:
- UC Davis Accounts Payable
- 1441 Research Park Drive, Suite 170
- Davis, CA 95618
- Stop a Check Payment: This form is used when the check is NOT in your possession, and its physical whereabouts are unknown. Stopping a payment is an action taken by the issuing bank to ensure the check cannot be cashed.
- Change Pay Dates: Some special circumstances require a paper check to be issued before the originally scheduled pay date.
- If the invoice has been fully approved, submit a Document Correction Request to change the pay date.
- If the Accounts Payable Invoice has not been fully approved in Aggie Enterprise, contact the next approver and request they cancel the document. Then amend the PO with the correct payment terms so the new document will issue with the correct payment date.
- Re-issue paper check payment: Departments should use the Stop Payment Request Form when notified by a supplier or payee that they have not received a check.
- Wire Transfer: Should only be used for foreign (non-US) suppliers or travelers.