Stop a check payment: If the paper check is not physically available to submit to Accounts Payable, then a Stop Payment Request Form needs to be submitted electronically. Stopping a payment is an action taken by the issuing bank to ensure the check cannot be cashed. This option is best used when the location of the actual paper check is unknown.

Change Pay Dates: Some special circumstances require a paper check to be issued before the originally scheduled pay date.

• If the invoice has been fully approved, submit a Document Correction Request to change the pay date.

• If the invoice has not been fully approved, contact the next approver and request they cancel the document. Then amend the PO with the correct payment terms so the new document will issue with the correct payment date.

Re-issue paper check payment: Departments should use the Stop Payment Request Form when notified by a supplier or payee that they have not received a check. 

Wire Transfer: Should only be used for foreign suppliers or travelers.