The Payment Services Teams support the university in meeting teaching, research and operational needs by disbursing supplier and individual payments for financial commitments.

What Does Disbursement Services Do?

Disbursement services are accomplished in a timely manner, as we recognize the importance of creating and maintaining positive relationships with individuals and suppliers.

Maximizing university cash management through careful payment schedules and ensuring disbursements meet internal and outside agency regulations are just a couple of ways we support the university’s mission.

Our Teams/Services

• Disbursements Team

  • The Disbursements team prepares all supplier, employee and student paper checks, processes wires and foreign drafts, and oversees our ACH (automated clearinghouse) and Payment Plus credit card programs. The team ensures that remittances are complete and sent out in a timely manner. In addition, they distribute inbound mail and research returned or un-deliverable checks.  

• PO and Non-PO Invoicing Team

  • The central Accounts Payable Invoicing team is responsible for processing purchase order based invoices quickly and efficiently. The benefits to the university include lower administrative costs, an increase in early-payment discounts, faster processing time, and reduced administrative workload at the department level. Additionally, the team provides suppliers with a single point of contact to submit invoices for payment and to check the status of their payments.

• Banking Card and Expense Management

  • The Banking Card and Expense Management team is responsible for overseeing the Travel Card and Procurement Card programs, and approving transactions in AggieExpense.

• Supplier Services

  • The Supplier Services team supports the campus and the procurement and payment teams by maintaining the supplier and commodity information in our various UC Davis procurement and payment systems.