The following reports in FIS Decision Support (DS) are very helpful for tracking payments.
Please note that these FIS Decision Support reports will not be updated after December 2023, but still can be referred to for historical purposes. Refer to the Cognos Reports page and Purchasing and Accounts Payable Reports Knowledge Base Article and AggieDash info page to learn more about reporting for January 2024 and later.
- Check Lookup (387)
- Credit Card Payment Lookup (391)
- KFS Payment/Credit Lookup (401)
- Order Payments (383)
For the FIS DS reports, you may see a letter before the check number - here is what it means:
- E = ACH
- C = Check
- F = Foreign Wire Transfer
- V = Payment Plus
- W = Wire
This lettering convention is not used for checks issued from Aggie Enterprise.
Check Lookup (387)
- This query allows you to look up non-credit card payments issued to a vendor. If you don't have the check or payment number, you can enter a date range and vendor.
- Report includes following payment types:
- ACH (Automated Clearinghouse)
- PMT + (Payment Plus)
- CHCK (Check)
- Click on the check number in search results to get detailed information, including the date it was cashed.
Credit Card Payment Lookup (391)
- Use this query to see university Procurement Card payments issued to a vendor
- Procurement Card holders should schedule this query to run at least monthly to verify expenses are correct.
- The Credit Card Payment Detail (392) is automatically accessed when user clicks on links in report
KFS Payment/Credit Lookup (401)
The best query for meeting your AP reporting needs includes Payments and Credits.
- Search by:
- date range
- purchase order #
- organization
- Report Includes:
- KFS document number
- remit-to vendor
- check number, date of issue, and date cashed.
Order Payments (383)
- This report lists payments made against a specific KFS Purchase Order number
- In the search results, you can click on the payment document or check number for additional details