Travel & Entertainment

Effective Sept. 13, 2023, there are no state funding restrictions on travel, following Governor Newsom's repeal of Senate Bill 447.

The visual theme of AggieExpense will be updated, starting September 18th, 2023, when you will see a refreshed look and feel. With the update, you’ll also get:

• Improved design consistency
• Accessible design for everyone
• Light Mode, Dark Mode, and high contrast theme options (light mode will be the default option)

To learn more about this change and to see it in action, check out this demo video.

Imported expenses in AggieExpense should always be reconciled as soon as possible. Remember, imported card and Preferred Booking Program (CTS) expenses can be reconciled before the trip or event end date. 

The recording of the Supply Chain Management presentation, “All About Cutover" is now available on our YouTube channel along with recordings of Aggie Enterprise Procure-to-Pay module demonstrations. We hope you find it helpful as we prepare for downtime to some of our systems and processes ahead of the transition to Aggie Enterprise.

This month's Supply Chain Link newsletter contains information on Aggie Enterprise cutover, states added to the restricted travel list and a Spotlight on Steven Asercion.

Want the Link delivered to your In Box? Contact [email protected].

Beginning in November and continuing through the end of December, some of Supply Chain Management’s systems and processes will need to be halted to prepare for the go-live of Aggie Enterprise in January 2024. This includes deactivating the Kuali Financial System (KFS) and AggieBuy. In addition, AggieExpense will be temporarily unavailable for reconciliation activities.  

Below are just a few of the deadlines:

This month's Supply Chain Link newsletter includes information on:

• Catering and covered services
• Banking Card requests moving into AggieExpense
• Upcoming Help Desk Office Hour dates
• Spotlight On: Radiance Hardiman

Interested in receiving the Supply Chain Link newsletter? Contact [email protected].

May 17, 2023

AggieExpense users may have received an email message this morning with the subject line: RE: CTS Transaction Aged => 21 Days. It appears this message went out to travelers who may have already reconciled the expenses referenced in the email. If you have already reconciled the expenses, you may disregard the notice.

Our AggieExpense team is working on the situation and will provide an update as soon as possible.

Several major airlines have recently announced adjustments to their summer schedules, primarily plans to cancel flights, which will result in schedule changes and other impacts to travel. 

The UC Central Travel Office wants travelers to be aware of their rights when it comes to changes to booked flights. Please see the March 10 Airline Schedule Adjustments message for more information.

Take and look at our latest Supply Chain Link and:

• learn about this year's Academic and Staff Satisfaction Survey,
• find opportunities to see Aggie Enterprise in action,
• meet Contract Administrator Valerie Roque,
• get information on our new Help Desk Office Hours, and,
• get tips on how to reconcile Equipment Fabrications in AggieExpense

Read the February 2023 Supply Chain Link.