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News

Personal use of the Travel Card

June 10, 2019

The UC Davis Travel card should not be used for personal expenses. If an ancillary personal expense is accidentally charged on the travel card (restaurant meal exceeded daily meal limit, extra lodging night was not split by hotel, etc.) the cardholder must immediately remit payment directly to U.S. Bank for the non-reimbursable amount. The payment confirmation must be entered in the new field, Payment Confirmation, on the Personal or Non-Reimbursable expense type in AggieTravel.

New Hours for AggieSurplus

June 07, 2019

Effective July 1, 2019, AggieSurplus will be changing store hours. The store will be open on Wednesday and Thursday, from 9:00 a.m. to 2:30 p.m.

Travel Card Application Now Automated

June 04, 2019

We are excited to announce we have automated the Travel card application process, which in turn eliminates the paper application!

This new process is driven through Docusign and will be in place beginning June 6. The potential cardholder will still apply for the card using their CAS log-in and fill in all the required fields as well as complete the required Travel card training.

How it works:

Use of Campus FedEx Account Number Suspended

May 10, 2019

Due to recent instances of fraud, the UC Davis Mail Services general use FedEx account number, 095800688, has been discontinued, effective immediately. Shipments with FedEx should be processed in AggieShip.

AggieShip allows for FedEx, UPS and DHL shipments. It provides the ability to ship domestically and internationally and to ship certain hazardous materials. AggieShip also provides the ability to prepare and print labels for incoming shipments.

Deadlines for Fiscal Close of FY 2019

May 01, 2019

As we reach the end of the academic year, Supply Chain Management is also preparing for the end of Fiscal Year 2018-19. In order to meet fiscal close deadlines, requests must contain full and complete information and be submitted by the following dates at 5 p.m.:

June 3

  • Vendor set-up requests for Purchase Order (PO) and Purchase Agreement (PA) documents for FY 18 -19 must be received by the Vendor Desk.

 June 14

CTS Transactions (> 1 year old)

April 01, 2019
Unreconciled CTS expenses which have not been added to an AggieTravel report for over 1 year are no longer available for reconciliation.

These expenses were already charged to the department account when originally imported. As a reminder, all expenses must be reconciled in AggieTravel within 60 days of the trip or event end date.