APO Limit Increasing to $49,999.99
Supply Chain Management continually seeks opportunities to improve and expedite the purchasing request and approval process. To support this effort, effective May 4, 2026, the Automatic Purchase Order (APO) limit will increase from $9,999.99 to $49,999.99.
The APO limit represents the threshold at which an Aggie Enterprise Requisition can be processed and approved without requiring review and approval from Procurement & Contracting Services.
This change is intended to:
- Streamline lower-dollar purchasing for departments
- Reduce processing time for routine orders
- Allow Procurement & Contracting Services to focus on more complex, higher-value transactions, resulting in faster turnaround times for those purchases
What’s Changing
Non-Catalog Orders
- Requisitions under $50,000 will no longer route to Procurement & Contracting Services unless restricted commodity codes or funds are used
- The capital asset threshold remains $5,000
- Requisitions including capital assets will still route to Equipment Management
- However, those under $50,000 will no longer require Procurement & Contracting Services approval
- Requisitions already in routing as of May 1, 2026, will follow the current APO limit
- Requisitions created on or after May 4, 2026, will follow the new limit
What’s Not Changing
Non-Catalog Orders
- Three (3) price quotes are generally required for purchases below the APO limit
- With the increase to $50,000, this requirement will apply to more departmental purchases
- Buyer review may still be required in certain situations (e.g., supplier requires a signed agreement)
- In these cases, select the “Need Buyer Review” box on the Requisition
Catalog Orders
- No dollar limit applies to catalog orders
- All catalog orders are automatically approved
- Capital assets continue to route to Equipment Management
Procurement Card (P-Card)
- Default P-Card limit remains $9,999.99
- Select cardholders with demonstrated compliance and business need may request an increase up to $49,999.99
The following requirements and policies remain in effect:
- Supporting documentation requirements: Please note that there will be many more Requisitions that don't require buyer review and approval that will require additional documentation. Because a buyer won't be reviewing the Requisition, it is imperative that your department ensure that all required documentation is included.
- Printed PO PDFs still need to be sent to supplier by the department when a buyer is not involved for non-catalog orders. There will be many more Requisitions that will fall into this category with the higher APO limit.
- Small Business considerations
- Price justification requirements
- Federally funded purchases at or above $10,000 and sole source purchase requirements
These requirements stay in place, even if the Requisition won’t be reviewed by a buyer.
Questions?
Join our regularly scheduled Supply Chain Management virtual office hours and select the Procurement breakout room, or contact the Procurement Help Desk at [email protected].