SMASH the Stash, a collaboration between Design and Construction and Supply Chain Management, is designed to promote efficient space utilization by removing unneeded items, while creating more space for current programs and functions.
Along with increases in student enrollment and faculty researchers come space management needs, issues and concerns. Campus space is a valuable commodity and it must be used efficiently and effectively within existing buildings. It is also crucial that departments adhere to UC policy on the disposition of surplus property (PPM 350-80) and that document retention guidelines are maintained.
Design and Construction Management's (DCM) Space Management and Project Development unit has partnered with Supply Chain Management's AggieSurplus Heroes program, to create SMASH the Stash — a program for promoting efficient space utilization by removing unneeded items to make space for current programs and functions. In addition, program participants receive per square foot costs of de-cluttering and how much usable space can be recovered while gaining budgetary information helpful in determining the potential for funding via the Space Release Program.
Eligible Departments and Process Overview
SMASH the Stash is best suited for departments seeking to clear out large amounts of items or space. Any department is welcome to inquire. Upon doing so DCM's Space Management and Project Development team will work with them to help determine the per square foot costs of de-cluttering and give an idea of how much usable space can be recovered.
Following the initial space evaluation, representatives from Space Management and Project Development and AggieSurplus will coordinate a walkthrough to tag items for removal while ensuring all required safety clearances and retention requirements are met. Almost anything can be removed: furniture, equipment, office supplies, chemicals, paper, e-waste and appliances are commonly removed items.
Direct inquires to Tammy Booker, space planner with DCM's Space Management and Project Development team.
If you have smaller amounts of items to dispose, AggieSurplus may still be able to help. Click here to learn more about their services.
AggieSurplus will work with each department to ensure all required clearances are met, such as Equipment Management title clearance for equipment items and Safety Services decontamination of hazardous items. AggieSurplus will schedule a time to walk through each location to tag items for pick-up and answer any questions. The pick-up will then be scheduled by Special Services, and the SMASH team will be on site to ensure everything goes smoothly. The goal is to make it as simple as possible for you while making sure compliance policies, like schedules for paper retention periods, are met.