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SMASH: Equipment Disposal Program

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SMASH the Stash is the Space Management and Aggie Surplus Heroes program. This pilot program is designed to promote efficient space utilization by removing unneeded items, while creating more space for current programs and functions. 

This pilot program is currently only for School of Veterinary Medicine & Epidemiology and Surgical & Radiological Sciences departments in Tupper Hall.  This pilot program will help determine if we are able to continue these efforts throughout campus. 

SMASH the Stash!

Campus Space Management has partnered with Supply Chain Management to offer a pilot program for disposal services for the purpose of decluttering all types of space in Tupper Hall, including labs, storage rooms, offices, etc.

This pilot program is called SMASH the Stash, the Space Management and Aggie Surplus Heroes program, and is an effort to promote efficient space utilization by removing unneeded items to make space for current programs and functions. 

This pilot program will help determine the per square foot costs of de-cluttering campus space, give an idea of how much usable space can be recovered, and provide budgetary information to determine funding sources for future events.   And for Veterinary Medicine & Epidemiology and Surgical & Radiological Sciences in Tupper Hall, it means FREE removal of unwanted and unnecessary items!


Eligible Departments and Process Overview

All spaces occupied by School of Veterinary Medicine & Epidemiology and Surgical & Radiological Sciences in Tupper Hall are eligible for this program.

7/24/20: Additional departments will be considered for this program at a later time.  Only those departments that have already been contacted regarding this program should complete the requested information below.  Thanks for your interest in this program!

All you need to do is complete the forms below and email them to aggiesurplus@ucdavis.edu:

The above spreadsheets are to document the requested items to be removed from the premises. Almost anything can be removed: furniture, equipment, office supplies, chemicals, paper, e-waste, and appliances are items that top the list.

AggieSurplus will work with each department to ensure all required clearances are met, such as Equipment Management title clearance for equipment items and Safety Services decontamination of hazardous items. AggieSurplus will schedule a time to walk through each location to tag items for pick-up and answer any questions. The pick-up will then be scheduled by Special Services, and the SMASH team will be on site to ensure everything goes smoothly.  The goal is to make it as simple as possible for you. 

Office of the President has issued schedules for paper retention periods to help UC personnel reduce risk, manage costs and increase administrative efficiency.  SMASH is the perfect answer to being compliant with the paper retention policy. All paper items to be shredded are handled in a confidential manner.


Pilot Program Timeline

NOTE: Equipment and supplies should NOT be disposed of prior to the week of your scheduled pick-up, August 10-12, 2020:
  • February 14, 2020:   SMASH Pick-Up spreadsheet and Chemical Paper Waste spreadsheets due. Email to aggiesurplus@ucdavis.edu:
  • February 18 - 28:  Lists processed by AggieSurplus (Equipment title check, items requiring special handling identified)
  • March 2 - 13: Complete walk-through, tag items for pick-up
  • Week of March 16:  Pick-up schedule distributed
  • August 10-12:  Items picked up  

Background on Pilot Program

Increases in student enrollment and faculty researchers on campus bring space management issues and concerns. Campus space is a valuable commodity and it must be used efficiently and effectively to create usable space within existing buildings. 

It is also crucial that departments adhere to UC policy on the disposition of surplus property (PPM 350-80) and that document retention guidelines are maintained. 


Program Evaluation

This pilot program will help determine the amount of square feet gained by disposing of excess items, along with the amount of linear feet of lab space gained. In addition, it will determine costs of future surplus removal events. There will also be a follow-up survey to learn how the freed up space is being used and to solicit overall feedback.  

Thank you for your interest in the inaugural SMASH the Stash pilot program.  Your efforts will enhance best practices for subsequent departments.