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Insurance Requirements

Some transactions between the university and suppliers require that the supplier provide insurance coverage.

This page provides some basic information about handling insurance requirements. 

The supplier's insurance certificate must be on file in the Procurement and Contracting Services Department before work commences. A certificate of insurance is a document issued by insurance carriers as evidence of insurance coverage. Failure of the supplier to provide an insurance certificate, upon request, will result in significant delays in processing purchase orders.

Insurance Requirements

Various coverage types and limits are required depending on the type of service or contract. The following are basic guidelines that are subject to change, based upon the specific transaction:

  • Commercial and General Liability
    • Standard coverage limits: $2M aggregate, $1M each occurrence, $2M Products and Completed Operations
    • Required endorsement: "The Regents of the University of California are named as additional insured"
  • Professional Liability
    • Standard coverage limits: $2M Aggregate, $2M each occurrence
  • Business Automobile Liability
    • Standard coverage limits: $1M each combined single limit
    • Required endorsement: "The Regents of the University of California are named as additional insured"
  • Worker's Compensation: Coverage as required by law. If a supplier has one or more employees, the supplier is required to provide proof of Worker's Compensation Insurance.  If the supplier does not have employees, they can complete the Waiver Form (PDF).

Repair Orders

Requisitions citing a repair order service require an insurance certificate to be on file. Request the insurance certificate and forward it to Contracting Services in order to activate the supplier. Suppliers may take up to two weeks to provide the approved certificate in some cases.  Procurement and Contracting Services will work to obtain any missing requirements. Risk assessment and the supplier's response to our request can lengthen the processing time significantly.

Please note that the insurance must be updated for the specific supplier record in KFS before they are cited on a KFS Requisition; KFS will not allow a Requisition to be submitted where a repair service is cited if the insurance for that supplier is either missing or expired.


Help

For further information, contact:

UC Davis Procurement and Contracting Services Department
530-752-0370

UC Davis Health Purchasing Department
916-734-2475.