PaymentWorks for UC Davis Suppliers

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PaymentWorks is the name of the platform used by UC Davis for suppliers to enter and update their information in Aggie Enterprise, the UC Davis financial system. 

PaymentWorks streamlines the supplier data entry process and ensures that UC Davis has accurate information for each of our suppliers. 

Supplier records management is becoming increasingly complex, and PaymentWorks helps ensure that UC Davis is compliant with applicable laws/regulations.  The process includes ACH (Automated Clearinghouse) fraud indemnification that helps protect against ACH fraud, prevalent in today’s world of payments.

What are the Benefits?

  • Supplier has direct access to updating their records at any time.
  • Supplier can select preferred payment method and provide banking information to streamline payment process.
  • There is overall better management and security of sensitive data (including, but not limited to, tax IDs).

High-Level Overview

  1. UC Davis departments fill out an invite in PaymentWorks that sends an email message to the supplier.  Supplier cannot complete the PaymentWorks registration process without the departmental invite.
  2. Supplier registers and completes all required information in the PaymentWorks platform.  
  3. Information is reviewed by UC Davis staff and that information is then fed into Aggie Enterprise.  

Detailed Process Overview

Supplier invitations come from the UC Davis Supplier Services team through a request submitted by a UC Davis Department.

Invitation

  • Supplier receives an email invitation from UC Davis. This is the only way for a supplier to register on the PaymentWorks platform.

Click the Email Link

  • Supplier opens the invitation email and clicks the provided link.

Join PaymentWorks

  • If supplier does not already have a PaymentWorks account, click Join Now to create one.
  • If supplier already has an account, click Click here to login and sign in with credentials. 
  • NOTE: PaymentWorks accounts are designed to represent a single tax entity. If a supplier manages multiple entities that need to register with customers on PaymentWorks, they will need to create a separate account for each entity.

Verify Your Email

  • After creating their account, supplier will receive an email to verify their email address.
  • Supplier clicks the link in the verification email to activate their user account.

Complete the Registration Form

Approval Process

  • UC Davis Supplier Services Team reviews the supplier registration.
  • Once approved, supplier receives an email confirming user registration.

Information Needed to Complete New Vendor Registration (NVR) Form

To complete the NVR form, supplier prepares the following in electronic format (PDF):

  • W-9 or W-8 Form (for non-U.S. vendors):
    • PaymentWorks has many articles to aid with questions regarding Tax and Tax ID information can be found HERE.
  • Bank Validation Form (if required):
    • Examples include: 
      • Image of a voided check.
      • Voided deposit slip.
      • Other acceptable bank validation documents.
      • More information on Bank Validation Form can be found HERE.

Other Helpful Resources