To streamline the Revenue Agreement process,  improvements based on feedback from Aggie Enterprise stakeholders – including department and central office users – will be implemented starting Monday, December 9, 2024, at 8 a.m.

What's Changing:

Beginning December 9, you will initiate new Revenue Agreement requests directly in Aggie Enterprise via the Requisitions screen, eliminating the need to submit an Aggie Enterprise Help Ticket (ServiceNow request). This change reduces the number of systems involved, enhances the creation and tracking of Revenue Agreements, and enables email and system notifications – all within Aggie Enterprise.

Detailed guidance on the new process can be found in the SC Business Revenue Agreements: Creating/Modifying Knowledge Base Article.

Key Updates to the Process:

• The Revenue Agreement Request option will be available on the Aggie Enterprise Requisitions screen under the Request Forms section.
• Requests will route for departmental fiscal approval before being sent to the Supply Chain Management Business and Revenue Contracts team for review and agreement development.
• The resulting Purchase Order (PO) will serve as the Revenue Agreement. The PO number should be used when departments create Accounts Receivable invoices for customers.

Note that policy and form requirements remain unchanged; only the mechanism to initiate new Revenue Agreement requests changes.

Important Dates:

• Friday, December 6, 2024, at 5 p.m.: The current Revenue Agreement process ends. All requests in the queue will be processed as usual.
• Monday, December 9, 2024, at 8 a.m.: The new Revenue Agreement process will go live in Aggie Enterprise. New requests submitted via Aggie Enterprise Help Desk (ServiceNow) will no longer be processed.