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Did You Know? Supply Chain Staff Updates

This page profiles Supply Chain Management staff, what they enjoy about their UC Davis roles, and what they do for fun outside of work.

Kaitlyn McLane

Phill Lacey

Jim Hewlett

Robert Jahn

Raul Pereyra

Bruce Robinson

Julie Alvarez

Mary Jackson

Donna Horbelt

Britt Ramsey

Robert Fischer

Henry Ortiz

Michelle Valine

Eddie Montes

Noreen McIntyre

Linda Vermeer

Victoria Chege

 

 

Featured Staff Member for January 2021:

Kaitlyn McLane, Product Manager, Distribution & Logistics

Kaitlyn McLane

When did you join the university? 

I joined the University at the end of 2015 as a Mail Services Emergency Hire. Shortly after, I became a full time employee at Mail Services, where I also worked with Bulk Mail and AggieSurplus. A couple years later, I worked at the AggieBuy help desk before coming to my current position as the Product Manager for Distribution and Logistics. I’ve been a part of SCM my entire tenure!

What do you do at Supply Chain Management? 

I am the Product Manager for Distribution and Logistics and am a part of the Solutions Team at SCM. I manage the systems that customers use that are owned by D&L, mainly AggieShip and Supplies Manager, a module connected to AggieBuy used for SCM Store’s inventory management. I maintain the systems, make suggestions on business processes based on system capabilities, and gather customer feedback.

What’s your favorite part of your job?

My favorite part of my job is working on our systems to make them work better for our customers, from setting fields to auto-default to creating enhancements that allow for a more robust utilization of our systems by UC Davis employees. My goal is for customers to utilize our systems to their fullest potential.

What do you find the most challenging about your job? 

The most challenging part of my job is working within the software limitations of the systems I manage. I can make very specific, limited changes, but I cannot make the system do everything I would want it to do.

What do you enjoy doing when you aren’t working?

When I’m not working, I enjoy taking long walks outside and binge watching the Great British Baking Show. I find those two activities play well with each other, as I often get the urge to bake after watching the show.


Special Edition: Phillip Lacey, Director of Distribution & Logistics

Phill Lacey

Photo courtesy of FOA

Editor's note: Phil Lacey, Director of Distribution & Logistics, is retiring after 23 years of service to UC Davis. Below he reflects on his time at UC Davis and the evolution of Distribution & Logistics. Supply Chain Management is grateful for his contributions and wishes him all the best!

Leadership Style

I joined Materiel Management in 1997, following successful management careers in banking and retail multi-store operations. Over the years, I have adopted a servant leadership style, whether fulfilling my job duties or in my personal endeavors. It is from that perspective that I have leveraged the value of building relationships, trust and respect. Accordingly, throughout my public and private sector careers and ministries my successes were attributable to that leadership style which President Theodore Roosevelt epitomized when he stated, “People don’t care how much you know, until they know how much you care.” Far too often I have witnessed organizational derailment as a result of not having the wisdom to follow that basic principle.

Growth

Over the years, my team grew from a staff of 12 to roughly 80 persons, (about half the size of today’s Supply Chain Management organization). Around 2001, my Central Storehouse, Physical Plant storeroom-Location 3,  and Central Receiving operations added UCD/UCDH - Mail Division and the Bulk Mail Center to its portfolio. Since then I have assumed additional leadership of the Bargain Barn (now Aggie Surplus), Microscope Services, Furniture Program, Vet Med Central storeroom, Vet Med 3B storeroom, MRO storeroom, Chem storeroom and Repro Graphics. I also established the campus storage and shred program and incorporated technology into mail processing and inventory/print management activities.  With the addition of these responsibilities, I have spent a career specializing in change management, hiring staff and leaders reflective of the micro and macro organizational vision/values while collaborating on a multitude of initiatives.

Giving

While there are many projects and accomplishments that I can reflect upon, a guiding belief ingrained in me since childhood is that it is always “better to give then it is to receive.”  Not surprisingly, the most fulfilling achievement remains the annual Food Drive that I rejuvenated years ago. Since then the university has blessed families with literally tons of food throughout the Yolo County, Sacramento Communities… and most recently the ASUCD  food pantry.

Lastly, I live by the credo that “Wisdom is the right application of knowledge.” It is that wisdom that has sustained my career and that will guide me throughout my future endeavors. 


Featured Staff Member for November 2020:

Jim Hewlett, Training and Website Developer, SCM Communications Team

Photo of Jim Hewlett with Cup of Coffee

When did you join the university?

I started my UC Davis "adventure" in 1990, as a student studying Rhetoric and Communications. My UC Davis employment started a couple of years later, in 1992, as a student employee in Land, Air, and Water Resources (LAWR) as a lab assistant, grinding straw for a research project examining nitrogen levels in different types of straw.  None of my jobs on campus since then have involved any straw, but I worked for many years in Accounting & Financial Services as an instructor for the financial system known as "DaFIS" (many of you remember that one!), before moving to Supply Chain Management in March 2016.

What do you do at Supply Chain Management?

I am part of the communications team, where I develop new online training modules, create and update website content, and draft email messaging on a wide variety of business processes and systems, including but not limited to, AggieBuy, AggieShip, and the Card programs (Travel and Procurement Cards).

What’s your favorite part of your job?

I love the variety of the topics I get to explore and learn more about as I create training and communications! In the last month, I was able to create new online training on tax-free alcohol and accounts payable processing...two totally different subject matter areas, with their own specific customers and business processes. I also love helping our customers improve their business processes through training and communications.  And, of course, I enjoy the SCM staff and other university employees with whom I regularly interact; their feedback and questions are integral for creating relevant and meaningful training and communications.

What do you find the most challenging about your job?

These days, it's getting used to the "remote working thing."  It's sometimes more challenging getting timely feedback on training and website projects when we're not all sitting in the same room.  But, perseverance is key, and we still find ways to use technology, like Zoom, to get everyone's feedback captured and incorporated into the final product!

What do you enjoy doing when you aren’t working? 

Before the pandemic, I spent a lot of time on stage, acting in local community theater, with Shakespearean jesters being a personal favorite role!  These days, I enjoy creating podcasts on health and wellness and community empowerment that also air on the UC Davis radio station, KDVS 90.3FM, each Friday at 5pm.  I also enjoy music countdown programs, reading about urban and transportation planning, walking barefoot, and spending time with my "full-time pandemic colleague," my cat, Roger!


Featured Staff Member for October 2020:

Robert Jahn, Invoicing Supervisor, Accounts Payable

Bob Jahn

When did you join the university?

I started in 1998 at Fleet Services. I moved to Molecular & Cellular Biology, the Music Department, the Arts Administrative Group, the Shared Services Center and now SCM.

What do you do at Supply Chain Management?

I supervise the Accounts Payable Invoicing team, but I wear many other hats. I do whatever needs to get done.

What’s your favorite part of your job?

It was interacting with all the people in our building. Now, working remotely, as I have a window to look outside again.

What do you find the most challenging about your job?

Being pulled in many directions all day, every day. It is definitely time consuming and can be exhausting.

What do you enjoy doing when you aren’t working? 

Playing guitar and keyboards in our band RetroSpecs, shooting action pistol competitions, traveling the world, tinkering around the house, hanging out with my wife Ali and “son” Andy. {Editor's note: Andy is a dog and a Very Good Boy!}


 

Featured Staff Member for September 2020:

Raul Pereyra, Mail Services Route Driver

Photo of Raul Pereyra

 

When did you join the university?

I started at UC Davis in March of 2008.

What do you do at Supply Chain Management?

My main duty is a route driver, but every now and then I’ll fill in with the warehouse crew or with Special Services.

What’s your favorite part of your job?

I enjoy the interaction with the folks at the shop and on the road.

What do you find the most challenging about your job?

The wind...I’m kidding!  In our line of work, fulfilling the customer needs is always a challenge. The COVID -19 issues have created obstacles we deal with here at the shop. Overnight, we went from a distributor that delivered to our customers on campus and outlying areas, to being a will call facility.  All UPS, FedEx, and DHL deliveries were rerouted to our warehouse for us to house until our customer could will call them here. Some of our customers receive deliveries now. At times getting into a building can be a challenge. We’ve adapted to the new normal, and continue to move forward

What do you enjoy doing when you aren’t working? 

I enjoy competing, playing softball in the summer, and racquetball in the winter months. I recently took up tennis and pickle ball. Before the pandemic I was involved with various fundraisers and will do so once we open up again.  I’m also involved with our church functions, gathering with family and friends.


Featured Staff Member for August 2020:

Bruce Robinson, MRO Store Supervisor

 

Bruce Robinson

When did you join the university?

I joined the Supply Chain Management team on April 6, 2020, as the Storekeeping Supervisor 1 at the MRO (Maintenance, Repairs, Operations) store room.

What do you do at Supply Chain Management? 

I am the Supervisor at Location 3 MRO. I help oversee that the inventory is kept accurate, organize work flow, track inventory levels, and work to help improve processes for the staff and customers.

What’s your favorite part of your job?

Working alongside a team that wants to do things the right way.

What do you find the most challenging about your job? 

Communicating new policies and procedures between departments in a timely manner. With so many things changing on a daily basis due to COVID-19, it’s been a little bit of a challenge making sure customers and staff know what has changed and how we will be handling these changes.

What do you enjoy doing when you aren’t working? 

Coaching basketball, football, and being around my grandkids.


Featured Staff Member for July 2020:

Julie Alvarez, Life Sciences Strategic Sourcing Manager

 

Julie Alvarez

When did you join the university? 

I joined the Supply Chain Management team in September 2016 as the Senior Strategic Sourcing Manager for the Life Sciences and Medical commodities. I joined the ranks of UC Davis graduates in 1991, B.S. Genetics, College of Letters and Science.    

What do you do at Supply Chain Management? 

With the support of 130 other people in the SCM organization, we bring products and services to the university. I manage the part of the supply chain that connects the researchers to the suppliers of products and some services related to science, medical, veterinary, and agriculture. A Strategic Sourcing Manager is accountable to ensure the responsible use of public funds. I negotiate contracts, minimize risks, create efficiencies, resolve service and payment issues, and partner with key suppliers to maximize the value of the relationship for the benefit of the customers. Since March, during the days of COVID 19, the team kept the campus supplied with critical PPE and cleaning products that are in short supply due to federal allocations and worldwide disruption resulting from the impact of coronavirus. Along with my team and many other people, we are preparing the campus for the safe return of staff, faculty and students. Go Aggies! 

What’s your favorite part of your job?

I have the best job on campus! My favorite part of the job is learning how people work to support the advancement of Science, Technology, Engineering and Math. I especially enjoy hearing people tell their stories about how they came to be at UC Davis. I am very proud to represent UC Davis on the UC Sustainable Procurement Working Group to promote principles of environmental, economic and socially responsible purchasing.

What do you find the most challenging about your job? 

Before Covid 19, one of the biggest challenges was communicating important information about changes in contracts and suppliers to everyone who bought products. Today, as COVID 19 strains the supply chain, people now understand the importance of working together with our strategic partners. The pandemic has improved the communication and strengthened the collaborations allowing us to respond more strategically.

What do you enjoy doing when you aren’t working? 

During this unusual time of sheltering to keep people safe, I enjoy any opportunity to visit from a distance with my kids, family and friends. We are preparing for my daughter to transfer to UC San Diego in the fall! I stay busy at home, gardening, crocheting while watching movies and music performances, cooking, playing with my dogs, making home improvements and staying healthy. I like remembering trips to the desert, ocean, mountains, camping, hiking, snow skiing, live music concerts, baseball games and celebrating the bounty of California. I look forward to the days when we can enjoy the freedom to do all of this and more. Thank you, UC Davis, for all you are doing to make it possible!

 


Featured Staff Member for June 2020:

Mary Jackson, AggieTravel Product Owner

Mary Jackson

 

When did you join the university? 

I started in February 2013 with what was then Accounting & Financial Services.

What do you do at Supply Chain Management? 

I am the Product Owner for AggieTravel. I manage and maintain the AggieTravel system, lead of the Travel and Accounts Payable help desks, and ensure that our users and departments are able to use the AggieTravel system painlessly.

What’s your favorite part of your job?

I enjoy being able to work behind the scenes to ensure our travel system is meeting the needs of our campus employees.

What do you find the most challenging about your job? 

Trying to meet the needs of all employees and departments. There are a lot of different scenarios that occur with travel and entertainment and it’s tough to make sure everyone’s needs are met with one system.

What do you enjoy doing when you aren’t working? 

I enjoy spending time with my husband, son, and daughter and doing anything outdoors.


Featured Staff Member for May 2020:

Donna Horbelt, Repro Graphics

Donna Horbelt

Supply Chain Management is pleased to announce that Repro Graphics has a new director. Donna Horbelt joined us April 15.

Donna comes from the University of Texas Health Science Center at Houston, where she served as the director of Printing Services, overseeing a staff of 20 professionals performing design, pre-press, digital press, offset press and bindery services. She also serves on the Board of Directors for the Association of College and University Printers, a non-profit professional organization focused on learning opportunities, collaboration and knowledge sharing.

While it’s not ideal to begin a new job in a pandemic, Donna said she is excited to get started.

“I’m enjoying it here,” she said. “I’m in the office almost every day. I’m meeting people, and while it’s not exactly how I’d have liked to introduce myself, it’s working well.”

Repro Graphics has remained open during suspended campus operations, continuing to provide print, copy, design and promotional services, although with limited campus activities, the nature of its business has slowed and shifted. Usually May is a particularly busy time for university printers, supporting numerous events, like fundraisers, open houses and commencements with print and promotional items.  Much of that activity has slowed, but Donna said Repro Graphics has been working to support UC Davis Health with new projects related to COVID-19, such as patient letters, marketing materials and signage.

Once campus resumes normal activity, Donna said she intends to focus on meeting clients and improving customer service.

“I’m looking forward to meeting our customers, learning what they are doing and how I can help them,” she said.


Featured Staff Member for April 2020:

Britt Ramsey, Special Services

Britt Ramsey Photo

 

When did you join the university? 

I started in early 2016, as a limited classification employee in Special Services.  I did a short stint over at Student Housing before coming back to Special Services as full-time career employee in 2018.

What do you do at Supply Chain Management? 

I work in Special Services, where the project diversity is never-ending!  I assist with a lot of equipment salvage requests, campus freight deliveries, ranging from pallets of salt to growth chambers, tax-free alcohol deliveries, and many furniture and whiteboard installs.

What’s your favorite part of your job?

The furniture installs are always fun and challenging. It’s very rewarding to help a blueprint come to life!

What do you find the most challenging about your job? 

Some of the furniture installs can be challenging, especially if they don’t end up looking quite like the original blueprint designs. But, it’s rewarding to work with the customer to discuss available options, and seeing their satisfaction once a project is completed!

What do you enjoy doing when you aren’t working? 

I enjoy spending time with my kids, as well as being outdoors as much as I can.  I love backpacking, cooking, playing the guitar, and disc golf.  I think I’ve been to all of the disc golf courses in California, including the one right here in Davis!


Featured Staff Member for March 2020:

Robert Fischer, Card Program

 

Photo of Robert Fischer

 

When did you join the university?

I started in 2006 as an employee with what was then known as Materiel Management in a little store on campus called "Supply Express." Supply Express sold office and custodial supplies for departments. 

What do you do at Supply Chain Management?

I work as a member of the Supply Chain Management Card Program Team.  I assist with the day-to-day oversight of the Procurement Card program, processing applications, and answering cardholder questions.  I also act as a liaison between the cardholder and bank.  With the upcoming Travel card changes, I'm also assisting with questions Travel cardholders may have.

What’s your favorite part of your job?

Interacting with cardholders in many departments, while helping them resolve an issue or challenge, is always a lot of fun, and rewarding, too!

What do you find the most challenging about your job?

Keeping up with the volume of incoming emails can be a challenge sometimes.

What do you enjoy doing when you aren’t working?

Spending time outdoors, golfing, running, and playing basketball, makes me happy.  I like to spend time with my wife and daughter, as well as my 13-year old dog, and 17-year old tortoise-shell cat!


Featured Staff Member for February 2020:

Henry Ortiz, Special Services

Photo of Henry Ortiz, Special Services

When did you join the university?

I started in October 2007 as an employee with Special Services, and have been with Special Services ever since then.

What do you do at Supply Chain Management?

I assist with Supply Chain Management Special Services projects all over the Davis campus and at the UC Davis Medical Center.  And, there are a lot of projects!    Projects include furniture installs (and uninstalls), installation of fume hoods and incubator shakers, campus freight deliveries, setting up tables and chairs for large campus events, whiteboard installs, and freezer installs (ranging from 50lb freezers to those weighing in excess of 1000lbs)!

What’s your favorite part of your job?

I enjoy the variety of the work; no two days are ever the same!  I love seeing what I'm able to accomplish each day and the hands-on aspect of the job.  Each day includes working with different folks, at different locations on campus, and driving different vehicles, depending on the type of jobs assigned for that day.

What do you find the most challenging about your job?

Some of the furniture installation jobs can be quite involved and tricky. 

What do you enjoy doing when you aren’t working?

I enjoy spending time with my wife and my 3 daughters.   I also enjoy spending time in my garden, whether it's working with the fruit trees or vegetable gardening in the summertime.


Featured Staff Member for January 2020:

Michelle Valine, Procurement Analyst, Procurement and Contracting Services

 

Michelle Valine

When did you join the university?

I started in July 2000 as a buyer in the Procurement Department.

What do you do at Supply Chain Management?

I’m a Procurement Analyst IV and the Team Lead. Purchase requests come to me and I review them over for completeness and I assign them to my colleagues. I also draft and publish complex bid projects and legal contracts. I do some teaching and education internally , handle vendor interfacing and problem resolution and try to serve as a on-call information resource to my customers.

What’s your favorite part of your job?

I enjoy working collaboratively in the educational process with people who are seeking to learn how to procure things through the UC system correctly. I like finding more efficient and effective ways to do things. But most of all, the best part about the job is the people I’ve encountered over 20-plus years of service.

What do you find the most challenging about your job?

We are a public institution. We have several requirements, rules, terms and conditions, laws. They aren’t set in stone. They aren’t static. They change, and it’s hard for some people to change or understand why they need to change. So I try to educate them on why it’s important to maintain compliance and how to go about it.

What do you enjoy doing when you aren’t working?

I compete in equestrian events and have for 40-plus years. I breed, raise, train and show registered American Quarter Horses in reining and other Western events.


Featured Staff Member for December 2019:

Eddie Montes, Financial Analyst, Business and Financial Services

Eddie Montes

When did you join the university?

I started in May 2018. I was in the private sector for the past 9 years since graduating from UCD, and I always thought it would be great to come back to contribute to the university.

What do you do at Supply Chain Management?

As a Business and financial analyst there is quite a lot to do. Some of my responsibilities for AP and Travel include building and maintaining account reconciliations to check for discrepancies that need be addressed. When working with Distribution & Logistics, I focus on KPI (Key Performance Indicator) reporting for all units as well as providing support for the store house operation financials. Newer responsibilities I have include overseeing the Supply Chain Management Data Analysis Team.

What’s your favorite part of your job?

I enjoy working with people and the exposure to not just Supply Chain, but units from various parts of the university. After coming back to the university that I had spent so much time at, I realized how much happens behind the scenes and I really enjoy being able to contribute to that.

What do you find the most challenging about your job?

In this job there are many different systems that the university uses like KFS, AggieBuy, etc. and getting used to them can be difficult and just as rewarding.

What do you enjoy doing when you aren’t working?

I enjoy spending time with my wife and daughter and I’m also a big basketball fan, especially the Kings.


Featured Staff Member for November 2019:

Noreen McIntyre, Administrative Assistant, Central Storehouse

Noreen

When did you join the university?
I joined the university as a temp in November of 1993, I was picked up by Central Storehouse shortly after and became a full-time career employee in April of 1994. When I started I was in data entry and the great people and supervisors are why I stay.

What do you do at Supply Chain Management?
My official title is ___ Administrative Assistant III and I am responsible for many different things such as ordering stock and special-order items and doing inventory control for Central Storehouse and reconciling two compressed gas accounts for the Cylinder Program.

What’s your favorite part of your job?
My favorite part of my job is helping customers with orders and assisting with billing issues. I appreciate passing on knowledge that helps others with their problems. Ensuring that the compressed gas vendor accounts’ balances are correct is very rewarding and is one of the things I like to focus on.

What do you find the most challenging about your job?

The most challenging part of my job is that there is not enough hours in a day to finish all that I would want to. It can build up with projects and the workload that I manage. In the end though, I find that having things to occupy me throughout the day is what makes the day flow faster and make the job more productive.

What do you enjoy doing when you aren’t working?

While not at work I like to work on my yard, I am currently in the process of changing it to a low water landscape hospitable for people to enjoy. Usually on Saturdays you can find me working outside on my yard with my two rescue dogs a golden retriever and a terrier mix. While not outside I tend to read nonfiction and biographies and occasionally fiction.


Featured Staff Member for October 2019:

Linda Vermeer, Travel and Entertainment Analyst

Linda Vermeer

 

When did you join the university?
After seeing UC Davis develop into what it is now I decided to join in February 2000.

What do you do at Supply Chain Management?
I help train and integrate new members into AggieTravel. I started and worked my way from AP (Accounts Payable) to where I am now and with the experience I have, I feel it's only necessary to share and assist others.

What’s your favorite part of your job?
Working with people! I find getting to know how people function helps keep the job very intriguing and rewarding.

What do you find the most challenging about your job?

Since I work with people, mostly they are my biggest concern and my passion. Everyone has their own individual way of looking at things, which keeps my job engaging as well as challenging.

What do you enjoy doing when you aren’t working?

I love my Kelpie dog, Dustie Rose! We often frequent the dog park on my days off. I am also in a bowling league and I am proud of bowling a 206 last season.


Featured Staff Member for September 2019:

Victoria Chege, Business And Revenue Contracts, Contracts Administrator Lead

Photo of Victoria Chege, Business and Revenue Contracts Administrator

 

When did you join the university?

I joined the university in March 2018 because it was an opportunity to work in higher education, something I have always wanted to do having been inspired by my mother whose career was in academia. It was also a nice transition from working for the State, and an opportunity to pursue my graduate studies.

What do you do at Supply Chain Management?

I am the Lead Contract Administrator for Business and Revenue Contracts. Essentially we review and negotiate terms and conditions of agreements with outside entities, on behalf of the university.

What’s your favorite part of your job?

Gaining insight on the various projects and collaborative partnerships that the university is engaging in is something I really enjoy. It is rewarding to be that step in the process that formalizes the arrangement.

What do you find the most challenging about your job?

Reviewing complex, unique agreements can be challenging sometimes. The volume can add to the intensity, but the satisfaction in executing a contract is more than worth it.

What do you enjoy doing when you aren’t working?

Traveling with my family. The world is a large place and we always find new things to discover – we love the beach, so we frequent the California coastline. Would love to visit Hawaii one of these days.