Changes to Travel, Procurement Card Policies

Changes to Travel, Procurement Card Policies

The Policy and Procedure Manual (PPM) was recently updated to include several important changes related to travel and the Procurement Card (P-Card).
 
Travel (PPM 300-10) revisions include:
  • Use of the Travel Visa card for unauthorized or personal expenses is prohibited.
  • Expenses incurred on behalf of a fiscal officer may not be charged to accounts which that fiscal officer is responsible for, without additional approval by a more senior financial official within the department, college or division.
  • Travelers who appear to be treating the daily meal limit as a per diem, by claiming the full amount or another fixed amount on a repeated basis without additional justification, will be required to provide supporting receipts for future meal claims, in accordance with BFB G-28.
  • Department head (or equivalent authority) is responsible for the resolution of outstanding issues or charges related to overdue unreconciled expenses.

P-Card (PPM 350-22) revisions include:

  • Cardholder now has 60 days to reimburse the university for purchases not related to a business need.
  • Removes the ability to purchase repairs and services with a P-Card.
  • Adds procedures for improper use of or management of the P-Card.

For questions regarding travel, contact travelhelp@ucdavis.edu; for questions about the P-Card, contact pcardhelp@ucdavis.edu.