What Do I Need to Set up a Supplier?

Before you submit a request for a new supplier, please check the list below to ensure you have all the necessary information.

1. Valid contact phone number / email address
2. Please have the supplier choose a payment method here: https://supplychain.ucdavis.edu/payment-methods/enroll
3. A certificate of General Liability and Vehicle Liability Insurance naming The Regents of the University of California, if providing a service (including off-site repairs) or driving on university-owned or leased property (if applicable)
4. A current copy of certification by the US Small Business Administration if business is certified as small, disadvantaged or woman-owned (if applicable)
5. A current copy of business or trade professional, and California Contractor licenses as may be required for work (if applicable)

If you are looking to add a new supplier, you have two options:

• Complete the supplier request form
• Complete a PVEN document in KFS (instructions here)

Additionally, the below forms/links may be useful to provide to the supplier:

• UC Davis Business Information Form (PDF)
• US Entity – Blank W9 Form
• Foreign Entity Business – Blank W8BEN Form
• Foreign Entity Individual – Blank W8BEN Form