Each trip should be processed on its own report—do not combine house hunting and relocation on the same report.
- Use Event/Trip Purpose of House Hunting for house hunting
- Use Event/Trip purpose of Relocation for relocation
- DO NOT MIX house hunting and relocation on the same report
With the exception of university directly billed expenses (airfare or lodging) booked before hiring, all relocation or house hunting trips should be reimbursed with an AggieTravel report initiated by the traveler using their employee ID.
What to Include:
The employment offer letter, signed by Department Head (staff position) or Dean (academic position)
- Must show the total amount allowed for relocation (if amount is limited by policy, include a reference to the policy)
- Must explicitly allow house hunting, if being claimed
- Redact any sensitive information included in the letter (salary, etc.)
Required receipts, see Travel Policy G28
- The Travel Expense Voucher form (TEV) is not required for AggieTravel reports
If submitting a KFS Disbursement Voucher (DV) document, attach the TEV-Relo form to your KFS document.
Payments to suppliers
To pay a supplier invoice for relocation services, e.g. paying the moving company, process the payment through KFS using the DV document and the TEV payment reason code or using a Purchase Order.
Use the Relocation TEV document found on the Travel & Entertainment Forms page.