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AggieTravel: Making Reservations for Guest Travelers

This page provides instructions for Reservations for Guest Travelers:

AggieTravel screenshot displaying the Trip Search fields and highlighting the book for a guest optionWhen using the Preferred Booking Program direct bill option for guest travelers, university employees should make airline reservations for all guests traveling on behalf of the university using AggieTravel. Simply choose the Book for a Guest option. Due to heightened security and access controls, guest’s access to book their own travel directly with BCD is restricted.

If the guest needs to make a change to their itinerary, they may contact BCD Travel directly by phone (877-885-8632 option 3). Please note: all applicable fees will be charged.

Alternatively, guests may make their own airline reservations and receive reimbursement after the conclusion of the trip. Please ensure trips booked outside of BCD Travel are registered with UC Away.