AggieExpense: Certifying Expenses

Reconciling non-employee traveler's Expenses

  • The UC Davis employee that created the non-employee profile will have delegate access to create and submit Expense Reports
    • To add additional delegates please email the Help Desk
  • Once the non-employee's trip has concluded, an Expense Report must be completed to reconcile all trip expenses. 
  • Please ensure that the non-employee's address is accurate in their profile prior to creating and submitting an Expense Report. The check will be mailed to this address. 
    • Under Company Notes, click on UC Davis Non-Employee application. 
    • Click on the traveler name to review/update. 
  • The Non-Employee Certification form is required for the out of pocket expenses. This form is generated by AggieExpense. 
    • Once the report if complete (prior to submit), select Print/Share, then choose Non-Employee Certification
    • Click on Print, Save as PDF, or Email
    • The non-employee traveler must sign the form and return to the delegate to attach to the Expense Report. Please note: electronic signatures are allowed.