Only UC Davis employees can set up a non-employee traveler.
Non-employee travelers should be created in AggieTravel by someone whose home department is the same as the department funding the travel (as opposed to an employee on temporary assignment) so that the default department head approval routing is correct.
- Log into AggieTravel
- Under Company Notes, click on UC Davis Non-Employee application
- Click Add Sponsored Non-Employee Complete the required fields (i.e., fields marked with a red asterisk)
- Add Additional Delegates so that others can prepare the traveler's expense reports (the person setting up the traveler automatically becomes a delegate)
- NOTE: Search for delegates by typing their last name
- Click Submit
If completed before 4:00 p.m. the Non-Employee traveler will appear on your delegate list the following business day.