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Non-Employee Traveler

A Non-Employee Traveler is an individual not in UCPath, who must be reimbursed for travel or entertainment expenses. 

Examples of non-employee travelers are guest speakers/lecturers, UCD Students who are not on payroll, recruitments, etc. 

UC Davis offers a variety of ways to limit out-of-pocket expenses for our non-employee travelers:


The University can pay non-employee travelers' airfare on the Preferred Booking Program direct billing account through BCD Travel. Please note: if the non-employee traveler pays out of pocket for their own airfare, they will need to wait until the conclusion of the trip before being reimbursed.


Shuttle services from the airport to the non-employee's destination may be paid for using an employee's Travel card. Visit Best Practices: T&E Card (PDF) for more details.


Local lodging can also be paid using the Preferred Booking Program direct-bill account.

Other expenses incurred by the non-employee traveler should be paid out of pocket and reimbursed at the conclusion of the trip. For information about accommodating travelers who cannot pay out of pocket, please contact the Travel Help Desk.