logo for uc davis aggiebuy     logo for uc davis aggieship         logo for uc davis aggietravel            logo for uc davis aggiesurplus          vector icon of a phone and text of contact us

Expense Reports

In the AggieTravel System, create an expense report to reconcile expenses, including Travel card, direct billed, out-of-pocket, and cash advance expenses.

To request reimbursement for your non-travel related University expenses that you purchased with personal funds, please use the KFS Disbursement Voucher document.


Report Type Description/Example
1. Travel - Less than 30 Days

Domestic travel lasting less than 30 days

2. Travel - 30 Days or More

Domestic travel lasting 30 days or more

3. Travel - Foreign

International travel

4. Travel - Group

Domestic or International travel with a designated group leader (instructor) paying for (student) expenses

5. Entertainment - Business

Business Meetings, Donor Relations, Programmatic Activities, On-the-Job Meals

6. Entertainment - Morale

Team building events, retirement events for retirees with at least 5 years of service with UC

7. Entertainment - Recruitment

Prospective student athletes and student scholars, prospective faculty and other specialized positions

8. Moving/Relocation

Reimbursement of moving or relocation expenses as per policy

9. Professional Expenses Reimbursement for out of pocket and Travel card expenses that are NOT related to Travel or Entertainment. Typically used for reimbursement of memberships, professional certifications, or low-value office/lab supplies.