Clickable AggieBuy logo image.
Clickable AggieShip logo image.
Clickable AggieTravel logo image.
Clickable AggieSurplus logo image.
AggieSupply logo image.
Clickable icon to contact staff.

Expense Reports

In the AggieTravel System, create an expense report to reconcile expenses, including Travel card, direct billed, out-of-pocket, and cash advance expenses.

To request reimbursement for your non-travel related University expenses that you purchased with personal funds, please use the KFS Disbursement Voucher document.

 

Report Type Description/Example
1. Travel - Less than 30 Days

Domestic travel lasting less than 30 days

2. Travel - 30 Days or More

Domestic travel lasting 30 days or more

3. Travel - Foreign

International travel

4. Travel - Group

Domestic or International travel with a designated group leader (instructor) paying for (student) expenses

5. Entertainment - Business

Business Meetings, Donor Relations, Programmatic Activities, On-the-Job Meals

6. Entertainment - Morale

Team building events, retirement events for retirees with at least 5 years of service with UC

7. Entertainment - Recruitment

Prospective student athletes and student scholars, prospective faculty and other specialized positions

8. Moving/Relocation

Reimbursement of moving or relocation expenses as per policy

9. Professional Expenses

Reimbursement for out of pocket expenses that are NOT related to Travel or Entertainment. Typically used for reimbursement of memberships, professional certifications, or low-value office/lab supplies.

The Travel card may be used to pay for individual Professional Memberships.