In the AggieTravel System, create an expense report to reconcile expenses, including Travel card, direct billed, out-of-pocket, and cash advance expenses.
To request reimbursement for your non-travel related University expenses that you purchased with personal funds, please use the KFS Disbursement Voucher document.
|1. Travel - Less than 30 Days||
Domestic travel lasting less than 30 days
|2. Travel - 30 Days or More||
Domestic travel lasting 30 days or more
|3. Travel - Foreign||
|4. Travel - Group||
Domestic or International travel with a designated group leader (instructor) paying for (student) expenses
|5. Entertainment - Business||
Business Meetings, Donor Relations, Programmatic Activities, On-the-Job Meals
|6. Entertainment - Morale||
Team building events, retirement events for retirees with at least 5 years of service with UC
|7. Entertainment - Recruitment||
Prospective student athletes and student scholars, prospective faculty and other specialized positions
Reimbursement of moving or relocation expenses as per policy.
|9. Professional Expenses||
Reimbursement for out of pocket expenses that are NOT related to Travel or Entertainment. Typically used for reimbursement of memberships, professional certifications, or low-value office/lab supplies.
The Travel card may be used to pay for individual Professional Memberships.