AggieExpense: Making Reservations for Guest Travelers

Book airfare for Guest Travelers

  1. Ensure the guest has a non-employee profile set up
  2. Open AggieExpense
    • Click "Book for a Guest" 
  3. Enter the trip information and click Search
  4. Select the preferred flights
  5. Enter the non-employee traveler's information. This must match their ID. 
  6. Select the Method of Payment. 
    • Select UCD Campus CTS for Airfare under the Choose a credit card drop-down. The expense will post to the sponsoring department's default CTS account.
  7. Click on Reserve Flight and Continue
  8. Review the flight details and click Next
  9. In the Enter the arranger's traveler ID field, enter the non-employee traveler ID. The expense will import into the non-employee's profile, where the delegate can create and submit the report on their behalf. 
  10. Click Next
  11. Review flight information and click on Purchase Ticket
    • If flight information is not correct, click on Cancel Trip to start over

Flight Changes

If the guest needs to make a change to their itinerary, they may contact BCD Travel directly by phone (877-885-8632). Please note: all applicable fees will be charged.